Executive Assistant / Office Manager

The Equus Group; Houston (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Competitive salary

Job summary

The Equus Group in Houston, TX is seeking an Administrative Assistant to support the C-Suite and manage day-to-day office operations. This role emphasizes problem-solving, executive partnership, and value creation while assisting the Chief Compliance Officer and senior leadership.

You will coordinate calendars, travel, expense reporting, and office services five days a week in our downtown office, fostering a professional environment that drives growth and organizational excellence.

Qualifications

• Bachelor's degree in relevant field.
• 5+ years as an executive assistant; bonus for office management.
• Proficiency in Microsoft Office, especially Excel and PowerPoint.
• Strong leadership and mentoring skills.
• Excellent written and presentation skills.

Responsibilities

• Manage calendar, travel, and daily scheduling for C-suite executives
• Handle expense reporting and processing
• Manage client expectations, project deliverables, and deadlines as the mouthpiece for the C suite
• Manage general office and facilities support
• Participate in firm-building activities, including training, office management, and event planning where needed
• Must be willing to come into our location office 5 days a week

Skills

Calendar management

Travel coordination

Expense reporting

Executive support

Office management

Event planning

Stakeholder communication

Mentoring

Written communication

Presentation skills

Education

Bachelor's degree

Tools

Microsoft Office

Excel

PowerPoint

Job description

Administrative Assistant to C-Suite Executive / Office Manager

Our client, a top financial services firm, is seeking to add an AA with expertise supporting executives within industry (private equity / financial services) to support the CCO and general office function. This person will play a pivotal role in partnership support, and will focus on solving complex problems, driving pragmatic solutions, and creating value while supporting a top senior executive.

If you're seeking a chance to step out of your comfort zone and cultivate relationships with senior leadership while empowering others to exceed their potential, then you're the kind of professional we're looking for.

Responsibilities:

• Manage calendar, travel, and daily scheduling for C-suite executives
• Handle expense reporting and processing
• Manage client expectations, project deliverables, and deadlines as the mouthpiece for the C suite
• Manage general office and facilities support
• Participate in firm-building activities, including training, office management, and event planning where needed
• Must be willing to come into our location office 5 days a week

Experience / Qualifications:

• Bachelor's degree in relevant field
• 5 plus years as an executive assistant. Bonus for additional expertise running an office, ordering supplies, and general office management
• Proficiency in Microsoft Office, especially Excel and PowerPoint
• Strong leadership and mentoring skills
• Excellent written and presentation skills

Our client offers a competitive salary, a comprehensive benefits package, and a dynamic work environment that encourages professional growth and development. If you are passionate about shaping the future and have a strategic mindset,

The Equus Group is an Equal Opportunity Employer and takes pride in maintaining a diverse environment. We do not discriminate in recruitment, hiring, training, promotion, or any other employment practices for reasons of race, color, religion, gender, national origin, age, sexual orientation, marital or veteran status, disability, or any other legally protected status.