Executive Assistant (Dallas,TX)

Northbound Executive Search; Dallas (TX); On-site; USD 115,000 - 135,000; Full time

Job summary

Northbound Executive Search is seeking a polished Executive Assistant to support senior leaders across technology and finance teams. The role involves high-level administrative support, intricate calendar management, travel planning, and preparation of meeting materials in a fast-paced, professional setting.

The successful candidate will demonstrate exceptional organization, discretion, and communication skills, with a proven track record supporting senior executives in financial services or

Qualifications

• 3+ years of administrative or executive support in financial services.
• Experience supporting senior executives in a fast-paced environment.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Strong judgment, discretion and ability to handle confidential information.

Responsibilities

• Manage complex calendars, coordinate meetings, and resolve scheduling conflicts.
• Coordinate domestic and international travel with detailed itineraries.
• Prepare for meetings, manage conference room logistics, and assist with presentations.
• Serve as a key point of contact for internal and external stakeholders.
• Handle confidential information with discretion and professionalism.
• Manage expenses, process invoices, and support other admin tasks as needed.
• Anticipate executive needs to ensure day-to-day operations run smoothly.

Skills

Administrative experience

Executive support

Organizational skills

Written and verbal communication

Discretion with confidential info

Job description

We are partnering with a prestigious and growing investment firm seeking a polished, proactive Executive Assistant to support senior executives across its technology and finance teams. This is an exciting opportunity to join a highly regarded firm and provide high-level administrative support to senior leadership in a fast-paced, professional environment.

Key Responsibilities:

• Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts
• Coordinate domestic and international travel arrangements, including detailed itineraries
• Prepare for meetings, manage conference room logistics, and assist with presentation materials
• Serve as a key point of contact for internal and external stakeholders
• Handle confidential information with the utmost discretion and professionalism
• Manage expenses, process invoices, and assist with other administrative and operational tasks as needed
• Anticipate executive needs and help ensure day-to-day operations run smoothly

Qualifications:

• 3+ years of administrative or executive support experience within the financial services industry
• Experience supporting senior-level executives in a fast-paced, professional environment
• Exceptional organizational skills and strong attention to detail
• Excellent written and verbal communication skills
• Strong judgment, discretion, and the ability to manage confidential information
• Proactive, resourceful, and able to manage competing priorities independently

What They Offer:

• $115K – $135K base salary, depending on experience, plus a discretionary bonus