Executive Assistant

Valley National Bank; Morristown (NJ); On-site; USD 65,000 - 85,000; Full time

Job summary

Valley National Bank in Morristown, New Jersey seeks an experienced executive assistant to support senior executives. You will manage correspondence, prepare meeting materials, and coordinate agendas for internal and external meetings.

You will produce documents, spreadsheets, slide decks, and financial reports, communicate with partners, handle confidential information with discretion, and assist with daily operations and budgeting.

Qualifications

• Manage correspondence and prepare meeting materials for key internal and external meetings.
• Prepare documents, spreadsheets, slide presentations, agendas, financial reports, special projects, and other documents in support of objectives for the organization.
• Regularly communicate with executives, internal partners and external parties on requests and ensure they are prepared for meetings and events.
• Handle sensitive matters with a high level of confidentiality and discretion. Organize and maintain confidential data and information with the utmost integrity.
• Prepare expense reports, process invoices and monitor budgets for areas supported.
• Perform general office duties such as ordering supplies, maintaining records management system and assisting with daily operations.

Responsibilities

• Manage correspondence and prepare meeting materials for key internal and external meetings.
• Prepare documents, spreadsheets, slide presentations, agendas, financial reports, special projects, and other documents in support of objectives for the organization.
• Regularly communicate with executives, internal partners and external parties on requests and ensure they are prepared for meetings and events.
• Handle sensitive matters with a high level of confidentiality and discretion. Organize and maintain confidential data and information with the utmost integrity.
• Prepare expense reports, process invoices and monitor budgets for areas supported.
• Perform general office duties such as ordering supplies, maintaining records management system and assisting with daily operations.

Job description

Responsibilities include but are not limited to:

• Manage correspondence and prepare meeting materials for key internal and external meetings.
• Prepare documents, spreadsheets, slide presentations, agendas, financial reports, special projects, and other documents in support of objectives for the organization.
• Regularly communicate with executives, internal partners and external parties on requests and ensure they are prepared for meetings and events.
• Handle sensitive matters with a high level of confidentiality and discretion. Organize and maintain confidential data and information with the utmost integrity.
• Prepare expense reports, process invoices and monitor budgets for areas supported.
• Perform general office duties such as ordering supplies, maintaining records management system and assisting with daily operations.