Executive Assistant

Consilio LLC; Arlington (VA); Hybrid; USD 80,000 - 100,000; Full time

Job summary

A leading legal staffing firm is seeking an experienced Legal Executive Assistant in Arlington, VA. The ideal candidate will have at least 5 years of experience supporting legal professionals and will be responsible for various administrative tasks, including managing calendars and client interactions. This position offers a hybrid work model with 3-4 days onsite, ensuring a dynamic work environment while being pivotal to the partner's successful practice.

Qualifications

• 5 years’ professional executive administrative experience supporting partners and/or executives.

Responsibilities

• Support partner's practice with various administrative tasks.
• Maintain attorney Outlook calendars; resolve scheduling conflicts.
• Communicate effectively with clients and outside contacts.

Skills

Organizational skills

Professional judgment

Communication skills

Discretion

Team collaboration

Job description

This range is provided by Consilio LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $100,000.00/yr

Consilio's ELS direct hire division is seeking a tenured, well organized, Legal Executive Assistant on behalf of a law firm in Arlington, VA. The right candidate will have extensive experience supporting attorneys and/or executives with maintaining and building their practices.

Hybrid: 3-4 days onsite

Responsibilities

• Completes and carries out major assignments and a broad variety of tasks in support of the partner's practice.
• Exercises judgment and delegates administrative tasks and document work as appropriate to other Legal Support Services team members (Legal Support Assistants and Legal Administrative Assistants) and firm resources. When delegating, maintains responsibility for and tracks all activities/tasks/projects to successful completion. Collaborates with peers to provide team support and coverage.
• Performs work that substantively and positively impacts the success of the partner's financial viability with client matters.
• Exercises discretion and professional judgment with confidential and sensitive matters.
• Plans, coordinates, and ensures attorney Outlook calendars are maintained; identifies and resolves scheduling conflicts; coordinates complex travel itineraries.
• Works closely and proactively with attorneys to keep them well informed of upcoming commitments and responsibilities, preparing materials in advance, and following up appropriately.
• Successfully completes critical aspects of deliverables with a proactive, hands-on approach, including drafting letters or other correspondence, preparing reports, and other tasks that facilitate the partner's ability to effectively build the practice.
• Handles extensive direct interaction with clients and outside business contacts.
• Prepares agendas, reports, and presentations; composes correspondence that is sometimes confidential.
• Develops and maintains professional relationships and ensures teams work together efficiently and effectively, providing clear direction and constructive feedback on projects and assignments.
• Coordinates department or practice group meetings; takes lead in preparing logistics and engaging appropriate parties to ensure a successful meeting.
• Participates in practice group and client team meetings, as appropriate; prepares meeting agendas, reviews meeting materials for accuracy and completeness and distributes to attendees.
• Maintains paper and electronic filing systems, helping to ensure compliance with Information Governance policies and procedures.
• Oversees billing matters (prebilling tasks including all approval forms and collaboration correspondence, international billing, liaise with biller regarding questions/issues, liaise with collections team); monitors client budgets for reporting purposes.

Qualifications

• 5 years’ professional executive administrative experience supporting partners and/or executives

ELS Consilio Direct Hire Division staffs positions for Consilio clients and does not staff for internal corporate positions at Consilio. Please refer to www.consilio.com to view job opportunities within our company.

Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the bases of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.