Legal Administrative Assistant

Consilio LLC; Los Angeles (CA); On-site; USD 70,000 - 100,000; Full time

Job summary

An established industry player is looking for a detail-oriented Legal Administrative Assistant to join their Tax department. The ideal candidate will possess strong organizational skills and have experience in a law firm setting. This role involves managing document production, supporting probate filings, and maintaining organized records. The company offers a collaborative environment where your contributions will be valued. If you're ready to take the next step in your legal career and thrive in a dynamic workplace, this opportunity is perfect for you.

Qualifications

• 2+ years experience in a Law Firm or Professional Services environment is required.
• Advanced MS Word skills required, including redlining and formatting.

Responsibilities

• Manage document production and ensure proper execution of legal documents.
• Support probate filing and maintain organized files for client documents.
• Handle billing processes and ensure compliance with deadlines.

Skills

Organizational Skills

Document Production

MS Word

MS Office Suite

Document Management Systems

Proofreading

Education

2+ years experience in a Law Firm or Professional Services

Tools

iManage

PDF Essentials

eRoom platforms

Job description

This range is provided by Consilio LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00/yr - $100,000.00/yr

Consilio's ELS Direct Hire Division is seeking a Legal Administrative Assistant in the Tax department on behalf of a law firm. The right candidate will be organized, professional and offer experience in the tax division of a law firm.

Responsibilities:

• Document production from drafting/editing documents, preparing them for execution, and processing them once executed.
• Support probate filing and deed recording procedures on behalf of the client in accordance with specific deadlines.
• Effectively establishes and maintains well-organized files, while managing the integrity of original client documents in various formats, such as hardcopy, electronic, and various eRoom platforms.
• Manages attorney’s committee obligations; manages activity logistics, event scheduling and coordination; production of relevant materials.
• Manages billing processes to include time-entry, data review and correction, final submission to meet all Firm-required deadlines, maintenance of billing records, and research of disputes and discrepancies.
• Manages all CLE and Bar Admission processing to ensure all requirements and attorneys remain in good standing.
• Prepares other routine, as well as non-routine, correspondence, legal documents, forms, presentations and the like using advanced knowledge and skills with word processing related and other software programs; efficiently proofreads and edits text for grammatical and typographical errors, and occasionally for content.
• Effectively gains familiarity with routine office procedures and forms in order to respond appropriately to detailed inquiries concerning departmental activities and operations.
• Other tasks as required.

Qualifications:

• 2+ years prior relevant work experience within a Law Firm or Professional Services environment is required.
• Advanced use of MS Word (including redlining, advanced formatting, and the use of Styles) as well as an ability to quickly learn other applications.
• Intermediate to advanced level skills using MS Office Suite; strong computer aptitude in order to use various Firm-supported software programs; proficiency working with PDF Essentials and eRoom platforms is preferred.
• Proficiency in the use of document management systems (iManage preferred).

Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the bases of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative and Legal

Industries

Law Practice and Legal Services