Executive Legal Assistant

Insight Global; New York (NY); On-site; USD 90,000 - 115,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k) plan

Job summary

A leading staffing company is seeking a Legal Executive Assistant in New York City. The role involves managing internal and client requests, coordinating meetings, and handling various administrative tasks for a partner. Candidates should have 3-5 years of executive assistant experience in a fast-paced environment, proficiency in MS Office, and strong communication skills. This full-time position requires onsite presence four days a week.

Qualifications

• 3-5 years of executive assistant experience within a fast-paced professional services environment.
• Ability to travel frequently and go into the office 4 days a week.

Responsibilities

• Manage internal and client requests/matters while maintaining strict confidentiality.
• Proactively coordinate internal/external meetings with limited direction.
• Reconcile and process expenses; manage timekeepers’ diaries.

Skills

MS Office proficiency

Attention to detail

Organizational skills

Communication skills

Interpersonal skills

Job description

This range is provided by Insight Global. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$90,000.00/yr - $115,000.00/yr

Legal Executive Assistant- Direct Hire- 90-115k

Location: NYC (onsite 4x per week)

Overview

Professional Recruiter at Insight Global

Day to Day

• Manage internal and client requests/matters while maintaining strict confidentiality.
• Aligned to the partner’s practice, keeping the partner informed on all upcoming commitments and responsibilities.
• Proactively coordinates internal/external meetings with limited direction. Arranges proper logistics based on meeting requirements (visitor offices, conference room, video conference and dial-in number, as appropriate).
• Reconcile and process expenses; manage timekeepers’ diaries (coordinate the review of proformas, tracks, edits and updates, and facilitate final approval of bill to ensure timely delivery to client).
• Handle the partner’s non-billable tasks, which includes printing, scanning, copying, filing, notary services, preparing documents, and shipping.

Qualifications

• 3-5 years of executive assistant experience within a fast-paced professional services environment
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Excellent attention to detail with strong organization and time management skills
• Strong communication and interpersonal skills
• Ability to travel frequently and go into the office 4 days a week (Monday-Thursday)

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Law Practice

Medical insurance

Vision insurance

401(k)

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