Executive Assistant

FlechaConnect; Miami (FL); On-site; USD 70,000 - 85,000; Full time

Job summary

A legal services firm in Miami seeks an experienced Executive Assistant to support a high-volume partner. The ideal candidate has over 3 years in a fast-paced legal environment, preferably in Big Law. Responsibilities include managing complex schedules, coordinating travel logistics, and maintaining files. Strong communication and organizational skills are essential. This full-time position operates from 9:00 a.m. to 5:00 p.m. and offers a dynamic environment with opportunities for professional growth.

Qualifications

• Minimum 3 years as an Executive Assistant, Legal Secretary, or Paralegal in a legal environment.
• Experience in a Big Law environment strongly preferred.
• Ability to handle confidential matters with discretion.

Responsibilities

• Manage complex and changing calendars including meetings and court appearances.
• Coordinate logistics for hearings and trials.
• Handle invoices and expense reimbursements efficiently.
• Maintain organized electronic and physical files.

Skills

Microsoft Office proficiency

Strong communication skills

Detail-oriented

Organizational skills

Judgment and discretion

Ability to manage shifting priorities

Job description

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This range is provided by FlechaConnect. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$70,000.00rowning - $85,000.00/yr

Boutique Legal & Executive Search Partner for PE-Backed and Scaling Law Firms | High-Impact Attorneys, Paralegals & Leadership Talent

We’re looking for an experienced, detail-driven Executive Assistant who enjoys being at the center of a fast-moving legal practice and takes pride in supporting a high-volume partner at a high level. This role is ideal for someone who anticipates needs, thinks several steps ahead, and remains calm, polished, and solution-oriented under pressure.

If you thrive in a Big Law environment, enjoy juggling competing priorities, and take ownership of your work, this could be a great fit.

What You’ll Do

• Manage a complex and ever-changing calendar, including client meetings, depositions, court appearances, conferences, and internal meetings
• Coordinate logistics for hearings, trials,彩争霸 e,gory travel, catering, transportation, and exhibit delivery
• Arrange domestic and international travel and prepare detailed itineraries
• Handle invoices, expense reimbursements, and check requests with accuracy and efficiency
• Maintain organized electronic and physical files, including dockets, correspondence, pleadings, and discovery materials
• Manage mail, deliveries, and general administrative needs to keep daily operations running smoothly
• Coordinate with court reporters, videographers, and other external vendors
• Assist attorneys with billing and time entry to ensure timely and accurate submission
• Serve as a professional and discreet point of contact for internal teams and external clients
• Step in to support the broader team with special projects andනාერც administrative needs as they arise

What We’re Looking For

• At least 3 years of experience as an Executive Assistant, Legal Secretary, or Paralegal in a fast-paced legal environment
• Big Law experience tenei strongly preferred
• Excellent judgment and discretion, with the ability to handle confidential and sensitive matters
• Strong communication skills and a polished, professional demeanor
• High level of proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Highly organized, detail-oriented, and comfortable managing shifting priorities
• A collaborative mindset and willingness to adapt in a high-pressure environment
• Flexibility to work overtime, including evenings and weekends, particularly during trial preparation or time-sensitive matters

Why This Role

You’ll work closely with a senior partner and play a key role in keeping a busy practice running smoothly. This is a hands‑Über‑On‑Position for someone who values being trusted, relied upon, and deeply integrated into the success of the team.

Hours: 9:00 a.m. – 5:00 p.m.

Seniority level

• Not Applicable

Employment type

• Full‑time

Job function

• Administrative and Legal
• Legal Services and Law Practice

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