Executive Analyst & Assistant to Associate Vice Chancellor & Chief Communications and Marketing[...]

University of California, Riverside; California (MO); On-site; USD 74,384 - 108,710; Full time

Job summary

University of California, Riverside seeks an Executive Analyst & Assistant to the Associate Vice Chancellor and Chief Communications and Marketing Officer to provide executive-level coordination and support across the Communications & Marketing department. This role represents the department with tact and discretion.

Responsibilities include managing calendars and travel, handling financial requests, and assisting with high-impact projects, while applying strong analytical and communication

Qualifications

• Bachelor's degree in related area or equivalent experience/training.
• 4–7 years of related experience.
• Minimum 3 years of executive-level administrative support experience.
• Strong discretion and confidentiality.
• Excellent written and verbal communication.
• Advanced proficiency with MS Office and calendaring software.

Responsibilities

• Manage calendars, travel arrangements, and itineraries for the AVC & CCMO.
• Process purchase and travel requests, reimbursements, and other routine accounting transactions utilizing online financial systems.
• Assist with planning and execution of special projects.
• Provide executive-level administrative support across a wide range of issues, projects, programs, and matters important to the Communications & Marketing department.
• Represent Communications and Marketing in a professional manner, exercising sound judgment, tact, and the utmost discretion.

Skills

Executive support

Calendar management

Communication skills

Education

Bachelor's degree in related area

Tools

Microsoft Word

Excel

PowerPoint

Access

Calendaring software

Job description

Position Overview

The executive assistant provides executive-level coordination and support to the Associate Vice Chancellor and Chief Communications and Marketing Officer (AVC & CCMO), as well as administrative and transactional support across a wide range of issues, projects, programs, and matters important to the Communications & Marketing department. Represents Communications and Marketing in a professional manner, exercising sound judgment, tact, and the utmost discretion.

Responsibilities

• Manage calendars, travel arrangements, and itineraries for the AVC & CCMO.
• Process purchase and travel requests, reimbursements, and other routine accounting transactions utilizing online financial systems.
• Assist with planning and execution of special projects.
• Provide executive-level administrative support across a wide range of issues, projects, programs, and matters important to the Communications & Marketing department.
• Represent Communications and Marketing in a professional manner, exercising sound judgment, tact, and the utmost discretion.

Educational Requirements

• Bachelor's degree in related area and/or equivalent experience/training.

Experience Requirements

• 4–7 years of related experience.
• Minimum 3 years of executive-level administrative support experience.

Preferred Qualifications

• Knowledge of federal regulations such as FERPA.
• Strong service orientation.
• Political acumen and sensitivities to differing perspectives within all levels of the organization as well as external constituencies.
• Advising and counseling skills.
• Ability to multi-task with demanding timeframes.
• Ability to use high-level discretion and maintain a high level of confidentiality.
• Strong communication skills, both verbal and written, with all levels of staff, faculty, alumni/donors, students and external constituencies.
• Thorough knowledge of common organization-specific and other computer application programs.
• Exceptional written and oral communication skills; demonstrated correct usage of English, spelling, grammar, punctuation.
• Advanced skill in using software programs, including Microsoft Word, Excel, PowerPoint, Access, and calendaring software. Knowledge of and experience with Internet search engines for data gathering purposes.
• Solid analytical/problem‑solving skills.
• Familiarity with the organization's processes, protocols and procedures.
• Three (3) years of closely related experience to handle sensitive confidential information, issues and requests generated by campus executives, major donors and others.
• Demonstrated, progressively responsible experience providing analytical and high-level administrative support to executive level administrators. Demonstrated ability to analyze/interpret information and determine issues requiring review/input/action.
• Knowledge of and experience with advancement and/or higher education.

Salary

The full salary range for the Executive Analyst & Assistant to Associate Vice Chancellor & Chief Communications and Marketing Officer is $74,384.25 - $108,710.47 annually. However, the expected pay scale for this position is up to $90,000 annually. We base salary offers on a variety of considerations.

Legal and EEO Statement

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff. The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories under state or federal law.