Executive Administrator-Hybrid

AppleOne Employment Services; Los Angeles (CA); Hybrid; USD 85,000 - 100,000; Full time

Benefits offered by this job

401K offered

Benefits offered

Job summary

AppleOne Employment Services is seeking an experienced Stable Executive Administrator-Hybrid for a direct hire in the West Los Angeles, CA area. This role focuses on owning office operations, supporting executive leadership, and ensuring professional, discreet, accurate administration in a polished corporate environment.

You will oversee daily office administration, coordinate meetings and Board materials, handle confidential information, and support projects across treasury, accounts payable,

Qualifications

• 6 to 10 years of admin, executive support, or office management experience.
• Strong organizational skills with ability to manage multiple priorities.
• Professional communication with executives, staff, vendors, visitors.
• Experience preparing business documents, reports, agendas, presentations.
• Ability to handle confidential information with discretion.

Responsibilities

• Oversee daily office administration, including supplies, vendors, mail, and bills.
• Respond to email inquiries, answer calls, assist visitors, and maintain communications.
• Prepare and organize executive documents, reports, and board materials.
• Coordinate meetings, rooms, tech needs, meals, and logistics.
• Handle confidential information with discretion and accuracy.
• Support special projects related to treasury, accounts payable, and office-wide needs.

Skills

Executive support

Office administration

Communication

Discretion

Project coordination

Multitasking

Tools

Microsoft Office

Job description

Job Summary

We are seeking an experienced Stable Executive Administrator-Hybrid for a direct hire opportunity with a professional corporate office in the real estate and property management industry. This role is ideal for a highly organized administrative professional who enjoys taking ownership of office operations, supporting executive leadership, and helping teams stay productive in a polished, well-run workplace.

The Executive Administrator-Hybrid will oversee day-to-day office administration, coordinate communications, support meetings and Board materials, and serve as a trusted point of contact for internal and external stakeholders.

This is a strong opportunity for someone who values stability, meaningful responsibility, supportive leadership, positive teamwork, and a collaborative office culture where professionalism, discretion, accuracy, and follow-through are recognized and appreciated.

Key Responsibilities

• Oversee daily office administration, including supplies, equipment, vendors, mail, deliveries, bills, purchases, and general office needs.
• Respond to email inquiries, answer and route phone calls, assist visitors, and maintain professional internal and external communications.
• Prepare, organize, and distribute documents, reports, presentations, agendas, and materials for executive management and Board of Directors meetings.
• Coordinate meetings and conference calls, including scheduling, meeting rooms, technology needs, communications, meals, and logistics.
• Handle confidential information and sensitive assignments with discretion, sound judgment, accuracy, and attention to detail.
• Support special projects and administrative tasks related to technology, telecommunications, treasury, accounts payable, and office-wide business needs.

Compensation and Benefits

• Salary range: $85,000 to $100,000 per year.
• Job type: Direct hire.
• Location: West Los Angeles, CA.
• Work arrangement: Hybrid- 3 day in office, 2 days remote
• Benefits offered.
• 401K offered.

Required Qualifications and Skills

• Manage executive and office administration functions for a corporate office environment.
• Coordinate meetings, communications, office logistics, vendor needs, and workplace operations.
• Prepare and organize executive-level documents, reports, presentations, agendas, and meeting materials.
• Support cross-functional administrative projects for business operations and office-wide needs.
• 6 to 10 years of administrative, executive support, office administration, or office management experience.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and details accurately.
• Professional communication skills with the ability to interact effectively with executives, staff, vendors, visitors, and external contacts.
• Experience preparing business documents, presentations, reports, meeting materials, and correspondence.
• Ability to handle confidential information with discretion, professionalism, and sound judgment.
• Proficiency with standard office technology and business communication tools.
• Reliable follow-through, strong problem-solving ability, and a proactive approach to keeping office operations running smoothly.

Preferred Qualifications

• Experience supporting executive leadership, senior management, or Board of Directors meetings.
• Background in real estate, property management, or a corporate office environment.
• Prior experience coordinating vendors, office services, meeting logistics, and administrative projects.
• Strong comfort level supporting finance, accounts payable, treasury, technology, or telecommunications-related administrative tasks.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.