Executive Assistant to the CEO

AppleOne; Brentwood (TN); On-site; USD 108,000 - 132,000; Full time

Job summary

AppleOne Employment Services in Brentwood, TN is seeking an exceptional Executive Assistant to the CEO for a direct hire role with a large, publicly traded healthcare services organization. The position demands discretion, judgment, and executive presence as you protect executive time and coordinate with senior leadership and the Board.

You will manage calendars, travel, confidential documents, and meeting preparation, ensuring timely communications and aligned priorities across the executive

Qualifications

• Provide direct, high-level executive support to the CEO.
• Coordinate Board of Directors meetings, executive communications, and presentation materials.
• Manage complex calendars, travel, confidential documents, and executive priorities.
• Serve as a trusted liaison between the CEO, senior leadership, Board members, and key stakeholders.
• Experience providing executive support to a CEO in a large, publicly traded company.
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Serve as the CEO’s trusted gatekeeper and strategic administrative partner, managing access, priorities, communications, and competing demands with sound judgment.
• Manage complex executive calendars, confidential correspondence, meeting preparation, follow-up items, and time-sensitive executive priorities.
• Coordinate Board of Directors meetings, including scheduling, logistics, materials, presentations, communications, and executive-level preparation.
• Arrange domestic and international travel, detailed itineraries, expense reporting, and related executive support needs.
• Partner with senior leaders, Board members, executive assistants, and internal stakeholders to ensure seamless communication and coordination.
• Anticipate needs, resolve scheduling conflicts, support special initiatives, and handle sensitive information with the highest level of confidentiality.

Skills

Executive support

Calendar management

Board coordination

Travel planning

Confidentiality

Stakeholder liaison

Job description

Job Summary

We are seeking an exceptional Executive Assistant to the CEO for a direct hire opportunity with a large, publicly traded healthcare services organization in Brentwood, TN. This high-visibility Executive Assistant role is ideal for a seasoned executive support professional who is currently partnering with a CEO and understands the discretion, judgment, and executive presence required at the highest level of leadership.

This opportunity offers the chance to serve as a trusted right hand to the CEO in a sophisticated corporate environment where executive support is recognized as a critical business function. The successful candidate will be valued for their ability to protect executive time, anticipate needs, coordinate with senior leadership and Board members, and keep important communications and initiatives moving forward.

This is a strong fit for someone who thrives in a fast-paced, professional environment with supportive executive leadership, cross-functional collaboration, organizational stability, and meaningful visibility across the business.

Key Responsibilities

• Serve as the CEO’s trusted gatekeeper and strategic administrative partner, managing access, priorities, communications, and competing demands with sound judgment.
• Manage complex executive calendars, confidential correspondence, meeting preparation, follow-up items, and time-sensitive executive priorities.
• Coordinate Board of Directors meetings, including scheduling, logistics, materials, presentations, communications, and executive-level preparation.
• Arrange domestic and international travel, detailed itineraries, expense reporting, and related executive support needs.
• Partner with senior leaders, Board members, executive assistants, and internal stakeholders to ensure seamless communication and coordination.
• Anticipate needs, resolve scheduling conflicts, support special initiatives, and handle sensitive information with the highest level of confidentiality.

Compensation and Benefits

• Compensation: $120,000 + annually, depending on experience.
• Employment type: Direct hire, permanent placement.
• Schedule: Full-time.
• Location: Brentwood, TN, Greater Nashville Area.
• Benefits: Not specified.

Required Qualifications and Skills

• Provide direct, high-level executive support to the CEO.
• Coordinate Board of Directors meetings, executive communications, and presentation materials.
• Manage complex calendars, travel, confidential documents, and executive priorities.
• Serve as a trusted liaison between the CEO, senior leadership, Board members, and key stakeholders.
• Currently providing direct executive support to a Chief Executive Officer.
• 5 to 10 years of executive-level administrative experience, including substantial C-suite support.
• Experience working within a large, publicly traded organization or complex corporate environment.
• Demonstrated experience assisting with Board of Directors meetings, governance-related coordination, executive materials, and confidential communications.
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to manage multiple high-priority responsibilities simultaneously.
• Exceptional judgment, discretion, professionalism, and confidentiality.
• Strong executive presence, adaptability, proactive problem-solving skills, and the ability to pivot quickly as business priorities change.

Preferred Qualifications

• Experience supporting a CEO within healthcare services, a large healthcare organization, or another highly regulated industry.
• Experience coordinating corporate governance meetings, Board reporting processes, and executive leadership communications.
• Familiarity with Board management platforms and executive reporting tools.
• Background serving as a strategic partner to senior executives beyond traditional administrative support.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.