OPERATIONS MANAGER-HSOM

University of Alabama at Birmingham; University (FL); Hybrid; USD 67,070 - 92,000; Full time

Job summary

University of Alabama at Birmingham seeks an Operations Manager for HSOM to lead planning, management and analysis of clinical practice operations, academic program development, information systems, human resources and compliance. The role serves as the principal advisor to the Executive Administrator and Vice Chairs for Clinical Affairs and Quality on clinical administrative matters.

The position partners with senior leaders across HSOM, Health Services Foundation and UAB Health System to

Qualifications

• Bachelor's degree in Business Administration or related field is required.
• Seven (7) years of related experience required.
• Work experience may NOT substitute for education requirement.

Responsibilities

• Provides planning, implementation and evaluation guidance for department operations, systems and procedures.
• Serves as primary liaison between department and internal groups to address operational concerns.
• Assists in preparing department budgets and monitors results for budget compliance.
• Coordinates HR-related activities, including salary data collection and staff performance processes.
• Oversees IT coordination and IT-related issues; may interface with external institutions for grants and contracts.
• Manages staffing, onboarding, performance reviews, and disciplinary actions within the department.
• Ensures credentialing and compliance with policies; monitors safety programs and regulatory requirements.

Education

Bachelor's degree in Business Administration or related field

Job description

OPERATIONS MANAGER-HSOM (T237330)

To ensure successful planning, management and analysis of clinical practice operations, academic program development, information systems, human resources and compliance, to optimize the department s operational activities. To serve as the principle advisor to the Executive Administrator and the Vice Chair(s) for Clinical Affairs and Quality on all clinical administrative matters pertaining to the Department. To partner with other senior members in the Department, in the Heersink School of Medicine (HSOM), in the Health Services Foundation and in the UAB Health System regarding all aspects of clinical and academic program development to ensure timely and fiscally responsible execution. To oversee operations of the department including financial, planning and human resources (HR) responsibilities.

Duties and Responsibilities

• Provides advice and assistance to management in the planning, implementation and evaluation of modifications to existing operations, systems and procedures in the assigned department.
• Serves as primary liaison between department and other internal groups to address operational concerns.
• Continually monitors services provided to department and identifies/leads activities related to areas for growth and improvement with existing services and potential new vendors.
• Assists in preparation of department annual budgets and monitors actual department results to determine compliance with budget and forecasts potential problems.
• Assists department leadership with annual salary reports and helps gather HR financial data for annual budgets.
• Assists in coordination of all IT related issues. May interface with external institutions to establish grants and contracts.
• Coordinates interviewing applicants, hiring/placement of employees, evaluates performance of assigned personnel, counsels, disciplines and provides recommendations for termination.
• Responsible for faculty onboarding and working with HR for staff hiring.
• Works with departmental faculty and management to coordinate annual performance reviews.
• Works with UAB Medicine HR in regards to discipline and position elimination.
• May provide consultation and guidance for satellite facilities.
• Assists with space allocation and required level of staffing.
• Works with management to ensure all clinical concerns are addressed.
• Ensures credentialing for satellite facilities.
• Reviews and updates in-service and procedure manual(s).
• Ensures departmental compliance with all applicable policies and procedures.
• Monitors safety program to meet regulatory compliance.
• Supervises assigned department staff.
• Provides guidance to department managers regarding all staffing, training, discipline and evaluation for staff.
• Perform other duties as assigned.

Salary Range: $67,070 - $92,000

Qualifications

Bachelor's degree in Business Administration or related field and seven (7) years of related experience required. Work experience may NOT substitute for education requirement.

Preferred Qualifications

• Degree in Business, Finance, HR, Project Management, Hospital Administration or similar fields.
• MBA or MSHA.
• Work experience in: Finance, Human Resources, Budgeting, Operations, Hospital Administration, Healthcare/Clinic Management, Office Manager.

EEO Statement

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Professional & Managerial

Organization

311150000 Dermatology

Employee Status

Regular

Shift: Day/1st Shift

Work Arrangement: Hybrid Eligible