EXECUTIVE ADMINISTRATOR

University of Alabama at Birmingham; University (FL); On-site; USD 80,000 - 120,000; Full time

Job summary

The University of Alabama at Birmingham is looking for an experienced Executive Administrator. This role involves providing strategic leadership and overseeing administrative functions for a large clinical department.

The ideal candidate will have a bachelor's degree in a relevant field and at least ten years of progressively responsible experience. Responsibilities include managing financial affairs, coordinating research activities, and leading faculty recruitment initiatives.

Qualifications

• Ten years of progressively responsible related experience.
• Strong understanding of financial affairs and operations management.
• Proven leadership abilities in managing large teams.

Responsibilities

• Direct and evaluate complex departmental operations.
• Provide oversight for financial management and budgeting.
• Coordinate research administration activities.

Skills

Financial management

Personnel management

Risk management

Compliance

Departmental operations

Education

Bachelor’s degree in Accounting, Business, Finance, or related field

Job description

EXECUTIVE ADMINISTRATOR (ID: T237322)

The University of Alabama at Birmingham (UAB) is seeking an experienced and highly motivated Executive Administrator to provide strategic leadership and operational oversight for a large clinical department. This executive-level position is responsible for directing and managing a broad range of administrative functions, including financial affairs, departmental operations, research administration, risk management, compliance, personnel management, faculty recruitment and retention, and facilities and space planning.

Responsibilities

• Direct, plan, organize, monitor, and evaluate complex departmental operations and administrative functions.
• Provide executive oversight for financial management, budgeting, and operational planning.
• Coordinate and oversee research administration activities, ensuring compliance with University policies, grant requirements, and regulatory standards.
• Lead initiatives related to faculty recruitment, retention, and departmental personnel management.
• Manage compliance, risk management, and physical facilities and space utilization.
• Serve as the primary departmental liaison with governmental agencies, foundations, industry partners, and other external organizations.
• Collaborate with University officials to support intramural and extramural research programs.
• Recruit, hire, train, supervise, evaluate, coach, and develop departmental staff.
• Foster a culture of collaboration, accountability, and continuous improvement.
• Perform other duties as assigned.

Qualifications

• Bachelor’s degree in Accounting, Business, Finance, or a related field.
• Ten (10) years of progressively responsible related experience.
• Work experience may not substitute for the required education requirement.

Compensation is competitive and commensurate with education, experience, and qualifications.

EEO Statement

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.