OPERATIONS MANAGER-HSOM

University of Alabama at Birmingham; Birmingham (AL); Hybrid; USD 67,070 - 92,000; Full time

Job summary

University of Alabama at Birmingham is seeking an Operations Manager-HSOM to ensure planning, management and analysis of clinical practice operations, academic program development, information systems, HR and compliance. The role serves as a principal advisor to senior leadership on clinical administrative matters and partners across the HSOM and affiliated health systems.

The position involves supervising department staff, coordinating salary reviews, IT issues, and vendor relations, with a

Qualifications

• Bachelor's degree in Business Administration or related field and seven years of related experience required.
• Work experience may NOT substitute for education requirement.

Responsibilities

• Provide guidance to management in planning, implementation and evaluation of modifications to operations, systems and procedures.
• Serve as primary liaison between department and other internal groups to address operational concerns.
• Monitor services and lead growth/improvement initiatives with existing services and potential new vendors.
• Assist in preparation of department annual budgets and monitor results against budget.

Skills

Leadership

Staffing management

Budgeting

HR coordination

Education

Bachelor's degree in Business Administration or related field

Job description

Job Description - OPERATIONS MANAGER-HSOM (T237330)

To ensure successful planning, management and analysis of clinical practice operations, academic program development, information systems, human resources and compliance, to optimize the department s operational activities. To serve as the principle advisor to the Executive Administrator and the Vice Chair(s) for Clinical Affairs and Quality on all clinical administrative matters pertaining to the Department. To partner with other senior members in the Department, in the Heersink School of Medicine (HSOM), in the Health Services Foundation and in the UAB Health System regarding all aspects of clinical and academic program development to ensure timely and fiscally responsible execution. To oversee operations of the department including financial, planning and human resources (HR) responsibilities.

Duties and Responsibilities

• Provides advice and assistance to management in the planning, implementation and evaluation of modifications to existing operations, systems and procedures in the assigned department.
• Serves as primary liaison between department and other internal groups to address operational concerns.
• Continually monitors services provided to department and identifies/leads activities related to areas for growth and improvement with existing services and potential new vendors.
• Assists in preparation of department annual budgets and monitors actual department results to determine compliance with budget and forecasts potential problems.
• Assist department leadership with annual salary reports and helps gather HR financial data for annual budgets.
• Assists in coordination of all IT related issues. May interface with external institutions to establish grants and contracts.
• Coordinates interviewing applicants, hiring/placement of employees, evaluates performance of assigned personnel, counsels, disciplines and provides recommendations for termination.
• Responsible for faculty onboarding and working with HR for staff hiring.
• Works with departmental faculty and management to coordinate annual performance reviews.
• Works with UAB Medicine HR in regards to discipline and position elimination.
• May provide consultation and guidance for satellite facilities.
• Assists with space allocation and required level of staffing.
• Works with management to ensure all clinical concerns are addressed.
• Ensures credentialing for satellite facilities.
• Reviews and updates in-service and procedure manual(s).
• Ensures departmental compliance with all applicable policies and procedures.
• Monitors safety program to meet regulatory compliance.
• Supervises assigned department staff.
• Provides guidance to department managers regarding all staffing, training, discipline and evaluation for staff.
• Perform other duties as assigned.

Salary Range: $67,070 - $92,000

Qualifications

Bachelor's degree in Business Administration or related field and seven (7) years of related experience required. Work experience may NOT substitute for education requirement.

Preferred

• Degree in Business, Finance, HR, Project Management, Hospital Administration or similar fields.
• MBA or MSHA.
• Work experience in: Finance, Human Resources, Budgeting, Operations, Hospital Administration, Healthcare/Clinic Management, Office Manager.

UAB is an Equal Employment/Equal Educational Opportunity Institution dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, sex (including pregnancy), genetic information, age, disability, and veteran's status. As required by Title IX, UAB prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to UAB's Assistant Vice President and Senior Title IX Coordinator. The Title IX notice of nondiscrimination is located at uab.edu/titleix.

Primary Location

University

Job Category

Professional & Managerial

Employee Status

Regular

Shift

Day/1st Shift

Work Arrangement

Hybrid Eligible