Executive Administrator

DoraHacks; Palo Alto (CA); Remote; USD 50,000 - 90,000; Full time

Job summary

Join a forward-thinking company as an Operations Support Specialist, where you will play a crucial role in finance and HR functions. This exciting position involves managing daily expense tracking, assisting with employee onboarding, and ensuring compliance across multiple jurisdictions. You will collaborate with external service providers and support the finance team with bookkeeping and audits. If you're detail-oriented, proactive, and thrive in a fully remote environment, this opportunity is perfect for you to make a significant impact in a dynamic team.

Qualifications

• 3+ years of experience in administration, cashiering, or operations support.
• Proficiency in modern remote collaboration tools.

Responsibilities

• Manage daily expense tracking and employee reimbursements.
• Assist with employee onboarding and contract management.
• Coordinate business travel and maintain compliance.

Skills

Administration

Cashiering

Operations Support

Detail-oriented

Time Management

Self-discipline

Tools

Google Workspace

Notion

Slack

Job description

Responsibilities

• Finance & Cashier Support

• Manage daily expense tracking, employee reimbursements, and bank transaction records

• Assist external accountants or internal finance team with monthly bookkeeping and reconciliation

• Support annual audit preparation and ensure financial compliance

• HR & Administrative Support

• Assist with employee onboarding, offboarding, contract management, and record keeping

• Help maintain performance and leave tracking systems

• Coordinate business travel (flights, hotels, visas) and daily office procurement

• Schedule internal meetings, prepare meeting notes, and follow up on action items

• Entity & Compliance Management

• Assist in maintaining legal and compliant operation of the company across multiple jurisdictions

• Liaise with external service providers such as accounting firms, banks, legal advisors, and tax agents

Requirements

• Minimum 3 years of experience in administration, cashiering, or operations support

• Proficiency with Google Workspace, Notion, Slack, and other modern remote collaboration tools

• Detail-oriented, proactive, and able to handle cross-functional tasks independently

• Comfortable working in a fully remote setup with strong self-discipline and time management skills

• Previous experience at a Big Four accounting firm or top-tier international consultancy is preferred.