Executive Administrative Support Specialist — Air Command

Kids for the Future; Hampton (VA); On-site; USD 66,500 - 72,500; Full time

Job summary

ITSC Secure Solutions is seeking an Administrative Support Specialist to provide executive-level administrative and mission support within a fast-paced Air Combat Command office. This on-site role requires organization, confidentiality, and the ability to manage multiple priorities in a military environment.

The successful candidate will coordinate calendars, travel, correspondence, and records, maintain DoD compliance, and support senior leaders with professional communications and

Qualifications

• Minimum three (3) years of experience working in a military office environment.
• Department of Defense (DoD) administrative experience within the past five (5) years.
• Three (3) years of recent experience utilizing Microsoft Office applications: Word, Excel, PowerPoint, Visio, SharePoint.
• Experience creating professional correspondence, reports, dashboards, spreadsheets, presentations, and databases.

Responsibilities

• Administrative & Office Management: Provide comprehensive administrative support within a military office environment; manage daily operations and workflows; monitor inventories and coordinate replenishment; receive, process, distribute, and track mail; maintain official files and records per DoD requirements; ensure processes are organized and efficient.
• Executive Support: Maintain executive calendars, schedule meetings and travel; prepare agendas and minutes; serve as primary administrative point of contact for leadership.
• Communications & Coordination: Monitor NIPR and SIPR email accounts; draft and format professional communications; coordinate with leadership and internal/external teams; maintain collaboration tools.
• Task & Project Management: Track tasks using the Task Management Tool (TMT); coordinate suspense dates; assign and track tasks; develop tracking reports and provide status updates; support IT with office equipment.

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Visio

Microsoft SharePoint

Job description

ITSC Secure Solutions is seeking an Administrative Support Specialist to provide executive-level administrative and mission support within a fast-paced Air Combat Command office. This on-site role requires organization, confidentiality, and the ability to manage multiple priorities in a military environment.

The successful candidate will coordinate calendars, travel, correspondence, and records, maintain DoD compliance, and support senior leaders with professional communications and