Executive Administrative Support Specialist

OMNI Consulting Solutions, LLC; Chantilly (VA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical Coverage

Dental Benefits

Vision Benefits

Life Insurance

401(k) Retirement Plan with Employer Matching

Paid Time Off & Sick Leave

Company Sponsored Social Events

Job summary

OMNI Consulting Solutions, LLC is looking for an Executive Administrative Support Specialist in Chantilly, VA. This role provides critical administrative support to senior leadership in a fast-paced space acquisition environment, ensuring effective task management, travel coordination, and operational efficiency.

Ideal candidates will have a Bachelor’s degree and at least 10 years of relevant experience in DoD settings, alongside a strong knowledge of defense administrative procedures.

A comprehensive benefits package is offered, including medical, dental, and a 401(k) plan with employer matching.

Qualifications

• 10+ years of experience in DoD administrative support or A&A services required.
• Experience supporting senior Government or military leadership in high-pressure environments.
• Active Top Secret security clearance required.

Responsibilities

• Provide executive administrative support to senior leadership.
• Manage task management actions and track task completion.
• Coordinate and prepare meeting materials and agendas.
• Administer travel activities through DTS, including authorizations and vouchers.
• Maintain document management systems and repositories.

Skills

DoD administrative experience

Organizational skills

Communication skills

Multitasking skills

Education

Bachelor's degree

Tools

Defense Travel System (DTS)

Task Management Tool (TMT)

Microsoft Teams

SharePoint

Microsoft Office Suite

Job description

Position Title: Executive Administrative Support Specialist

Location: El Segundo, CA

Clearance: Active Top Secret Clearance Required U.S. Citizenship required

Position Overview

OMNI Consulting Solutions is seeking an experienced Executive Administrative Support Specialist to provide Advisory & Assistance Services (A&A) supporting the Space Sensing (SN) and Space Systems Integration Office (BZ) Directorates at Space Systems Command (SSC). This position provides executive-level administrative, travel, task management, and operational support to senior Government leadership in a fast-paced, mission-critical space acquisition environment.

Key Responsibilities

• Provide executive administrative support to Directors, Deputy Directors, and Division Chiefs, including calendar management, meeting coordination, and executive correspondence.
• Manage Directorate Task Management Tool (TMT) actions on NIPRNet and SIPRNet, tracking taskers from receipt through completion and providing status updates to leadership.
• Coordinate meetings, prepare agendas, consolidate briefing materials, record meeting minutes, and track action items.
• Administer Defense Travel System (DTS) activities, including travel authorizations, vouchers, Government Travel Card (GTC) support, and travel policy guidance.
• Prepare reports, briefings, staffing packages, and official correspondence in accordance with Air Force and Space Systems Command guidance.
• Maintain SharePoint, Microsoft Teams, and LiveLink repositories, ensuring accurate records and document management.
• Track personnel actions, performance reports, awards, manpower, training, and organizational staffing activities.
• Support records management, office operations, mail distribution, supplies, facility coordination, and executive event planning.
• Assist with strategic communications, leadership engagements, and Directorate-wide organizational initiatives.

Qualifications

• Bachelor's degree and a minimum of 10 years (Level III) or 15 years (Level IV/SME) of directly related DoD administrative or Advisory & Assistance Services (A&A) experience.
• Demonstrated experience supporting senior Government or military leadership in a high-tempo DoD environment.
• Experience with Defense Travel System (DTS), Task Management Tool (TMT), Microsoft Teams, SharePoint, and Microsoft Office Suite.
• Strong knowledge of DoD administrative procedures, records management, executive correspondence, and travel regulations.
• Exceptional organizational, communication, and multitasking skills with the ability to manage competing priorities.
• Active Top Secret security clearance required.

Preferred Qualifications

• Experience supporting Space Systems Command, U.S. Space Force, or Air Force acquisition organizations.
• Familiarity with personnel programs, records management, strategic communications, and classified program support.
• Experience working in classified environments supporting senior executive leadership.

We are an equal‑opportunity employer, and our benefits packages are designed to meet the needs of all our employees and dependents:

• Medical Coverage
• Dental Benefits
• Vision Benefits
• Life Insurance
• 401(k) Retirement Plan with Employer Matching
• Fully Vested on Day 1 of Employment
• Paid Time Off & Sick Leave
• Company Sponsored Social Events