Executive Support Specialist (TS/SCI)

VetJobs; Littleton (CO); On-site; USD 68,000 - 126,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Flexible work arrangements

401(k) match

Job summary

Lockheed Martin in Littleton, CO is seeking an on-site Administrative Assistant to support the program executive staff. You will manage calendars, arrange meetings and travel, and coordinate with program management and high-level customers.

This full-time role requires prior admin experience, proficiency with Microsoft Office, and an active TS/SCI clearance. You will work in a fast-paced environment, handling sensitive information with discretion and initiative.

Qualifications

• Prior Administrative Assistant experience is required.
• Experience managing calendars, agendas, content, and meetings/events.
• Experience with Microsoft Office Suite (Outlook, Word, Excel, Power Point)
• Experience with Concur (or similar travel system), coordinating complex travel arrangements and reconciling expense reports
• Must have an active TS/SCI clearance.

Responsibilities

• Assist with Executive visits
• Maintain calendars, arrange meetings, make travel arrangements and interface with program management and high level customers
• Multi-task effectively in a fast-paced, dynamic work environment
• Partner and coordinate with Program, Line of Business and Space Systems staff Administrative Team; proactively collaborate with a highly-motivated, can-do spirit
• Demonstrate initiative, discretion and tact in managing email, telephone calls and other requests
• Ensure all correspondence is accurate, complete and properly handled
• Utilize computer and standard desk top software (full complement of Microsoft Office Suite) to access LM systems, compose correspondence and create spreadsheets and presentation charts
• Assure administrative detail on all projects: update and status delegated tasks to ensure progress to deadlines; handles all inquiries within capacity; provide backup materials for callbacks; fix commitments to maximize leaders' time efficiency; screen visitors to control interruptions and preserve leaders' schedules; provide meeting backup data as needed and arrange all amenities for same
• Pursue opportunities to change or lean out processes or approaches
• Determine priorities in regards to non-routine situations
• Perform additional special assignments as required in support of the program executive staff

Skills

Microsoft Office Suite

Concur travel system

Calendar management

Meeting coordination

Administrative experience

Active TS/SCI clearance

Education

High School/GED

Tools

SharePoint

MS Teams

Job description

Lockheed Martin in Littleton, CO is seeking an on-site Administrative Assistant to support the program executive staff. You will manage calendars, arrange meetings and travel, and coordinate with program management and high-level customers.

This full-time role requires prior admin experience, proficiency with Microsoft Office, and an active TS/SCI clearance. You will work in a fast-paced environment, handling sensitive information with discretion and initiative.