Executive Support Specialist

ASIR2Tekfs; United States; On-site; USD 70,000 - 100,000; Full time

Job summary

ITI Solutions, Inc. seeks an experienced Executive Support Specialist to provide comprehensive administrative support to the 315 COS/CC and senior leadership in a DoD environment.

The role demands proactive organization, discretion, and strong communication across multiple systems such as vMPF, BLSDM, and DTS. Active TS/SCI clearance is required, with opportunities for career growth and mission impact.

Qualifications

• High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.
• Minimum of 5 years of experience providing high-level executive support.
• Clearance: Active TS/SCI clearance required.

Responsibilities

• Maintain the 315 COS/CC’s calendar and coordinate complex travel arrangements.
• Facilitate meetings for the 315 COS/CC and squadron staff; prepare agendas and record minutes.
• Prepare and edit documents including correspondence, reports, and briefings.
• Screen and direct phone calls and visitors; maintain confidential information.
• Administrative support using military and civilian personnel systems; coordinate with offices as needed.

Skills

Calendar management

Meeting facilitation

Excellent communication

Discretion & confidentiality

Problem solving

Education

High School Diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

vMPF

vPC

DTS

SharePoint

MyBiz+

Job description

Executive Support Specialist # Executive Support SpecialistHot Job## OverviewLevelExperiencedPosition TypeFull TimeEducation Level4 Year Degree## Executive Support SpecialistLocation: National Capital Region (NCR)**About ITI Solutions, Inc.**ITI Solutions, Inc. is a Service-Disabled Veteran-Owned Small Business (SDVOSB) with a strong track record supporting Department of Defense (DoD) programs, including U.S. Army vehicle production, sustainment, and modernization efforts.Founded by a Service-Disabled Veteran, we bring mission-driven expertise in engineering support, logistics coordination, and program execution to critical national defense initiatives.As an Equal Opportunity Employer, ITI Solutions is committed to fostering a diverse, inclusive, and respectful workplace. We do not discriminate in employment decisions on the basis of race, color, religion, national origin, sex, gender, gender identity, sexual orientation, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable federal, state, or local law. We are dedicated to providing equal employment opportunities to all applicants and employees and maintaining a work environment that is free from discrimination and harassment.ABOUT THE ROLE:We are seeking a highly motivated and experienced Executive Support Specialist to provide comprehensive administrative support to the 315 COS/CC and senior-level leadership. The ideal candidate will be a proactive, organized, and discreet individual with excellent communication, interpersonal, and technical skills, capable of managing complex administrative operations within an Air Force environment.PRIMARY DUTY RESPONSIBILITIES:Executive Support & Meeting Facilitation:* Maintain the 315 COS/CC’s calendar and coordinate complex travel arrangements.* Facilitate meetings for the 315 COS/CC and squadron staff. Duties include planning sessions, providing agendas, collaborating with members, identifying problem sets, developing courses of action, providing relevant information and suggestions during meetings, and recording and maintaining minutes in an appropriate electronic Government-approved shared location (contractor format is acceptable).* Prepare and edit a wide range of documents, including correspondence, reports, presentations, and briefings.* Screen and direct phone calls and visitors.* Maintain confidential information with the utmost discretion.Administrative & Systems Support:* Provide specialized administrative support utilizing various military and civilian personnel and administrative systems, including: Virtual Military Personnel Flight (vMPF), Base Level Service Delivery Model (BLSDM), MyPers, Defense Civilian Personnel System (DCPS, AKA “MyBiz+”), Virtual Processing Center (vPC), Personnel Records Display Application (PRDA), Case Management System (CMS), LeaveWeb, SharePoint, Military Personnel Data System (MilPDS), Automated Time Attendance and Production System (ATAAPS), Air Force Personnel Accountability and Assessment System (AFPAAS), the Defense Travel System (DTS), and the emerging “MyFSS” series of Air Force personnel management systems.* Manage incoming and outgoing mail and correspondence.* Coordinate with other offices and organizations on behalf of the executive.* Maintain office records, files, and equipment.* Assist with event planning and general office logistics.Technical Proficiency:* Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).* Experienced with office automation tools and technologies.* Strong typing, proofreading, and attention to detail.## QualificationsEducation: High School Diploma or equivalent required; Associate's or Bachelor's degree preferred.Experience: Minimum of 5 years of experience providing high-level executive support.Clearance: Active TS/SCI clearance required.Skills:* Excellent written and verbal communication skills.* Strong organizational and time management skills.* Ability to work independently and as part of a team.* Strong attention to detail and accuracy.* Discretion and confidentiality.* Proactive and problem-solving skills.* Ability to prioritize tasks and meet deadlines.* Strong interpersonal and customer service skills.