Executive Administrative Support Specialist

Eastern Virginia Medical School; Norfolk (VA); On-site; USD 38,000 - 52,000; Full time

Job summary

Eastern Virginia Medical School is seeking an Administrative Assistant to provide extensive support to the Department and Divisions. You will prepare presentations, manage correspondence, and coordinate meetings and materials for leadership.

The role ensures confidentiality, handles inquiries, and supports faculty with letters of recommendation, while maintaining organized files and coordinating with EVMS Medical Group for credentialing and hospital privileges.

Qualifications

• Excellent communication and organizational skills.
• Ability to multi-task and meet deadlines.
• Proficiency in MS Office (Word, Excel, Outlook).
• Flexible with strong customer service mindset.
• Experience coordinating meetings and events.

Responsibilities

• Provide comprehensive administrative support to leadership.
• Screen callers, relay messages, and welcome visitors.
• Manage incoming correspondence and organize files.
• Prepare presentations for departmental leadership.
• Coordinate departmental meetings, catering, and equipment.
• Coordinate credentialing for new clinical providers with EVMS Medical Group.
• Back up Administrative support to the Chair.
• Assist faculty with letters of recommendation.
• Assist in coordinating materials for the Department Newsletter.

Skills

Communication skills

Organization

Multi-tasking

Time management

Attention to detail

MS Office

Customer service

Project management

Meeting coordination

Education

Associate's degree

Tools

PowerPoint

Job description

Eastern Virginia Medical School is seeking an Administrative Assistant to provide extensive support to the Department and Divisions. You will prepare presentations, manage correspondence, and coordinate meetings and materials for leadership.

The role ensures confidentiality, handles inquiries, and supports faculty with letters of recommendation, while maintaining organized files and coordinating with EVMS Medical Group for credentialing and hospital privileges.