Faculty Support Administrative Specialist

Eastern Virginia Medical School; Norfolk (VA); On-site; USD 42,000 - 58,000; Full time

Job summary

Old Dominion University’s Department of Family Medicine seeks an Administrative Secretary to support nine faculty, manage schedules, and handle correspondence and document preparation. You will coordinate meetings, trainings, and credential updates while ensuring timely processing of clerical tasks.

The role emphasizes customer service, multi-tasking, and adherence to office policies within a university setting.

Qualifications

• Experience with Microsoft Office applications and emailing/calendaring.
• Well organized with strong customer service focus and ability to multi-task under pressure.
• Ability to manage and meet deadlines for multiple projects.

Responsibilities

• Provide administrative support for nine faculty members.
• Schedule time off, appointments and other admin duties for supported faculty.
• Maintain correspondence and prepare PowerPoint presentations for faculty.
• Handle scheduling conflicts and deliver documents to various locations.
• Prepare letters of recommendation and set up trainings for faculty and staff.
• Update faculty credentials and practitioner data forms; process renewals.
• Assist with procurement and ordering of supplies; support department operations.
• Deliver professional customer service to internal staff, students, patients, and external stakeholders.

Skills

Microsoft Office

Organized

Customer service

Multitasking

Deadline management

Education

Associate degree in Business or related field

Job description

Old Dominion University’s Department of Family Medicine seeks an Administrative Secretary to support nine faculty, manage schedules, and handle correspondence and document preparation. You will coordinate meetings, trainings, and credential updates while ensuring timely processing of clerical tasks.

The role emphasizes customer service, multi-tasking, and adherence to office policies within a university setting.