Executive Administrative & Records Coordinator

Eastern Virginia Medical School; Norfolk (VA); On-site; USD 36,000 - 48,000; Full time

Job summary

Eastern Virginia Medical School is seeking an Administrative Assistant to provide a wide range of confidential administrative support to the Department and Divisions. You will compile regular and special reports, manage time for department leadership, and assist faculty across the department as needed.

Responsibilities include handling calls, organizing correspondence, preparing presentations, coordinating meetings (incl. virtual), and ensuring proper records.

Qualifications

• Strong communication and organizational abilities.

Responsibilities

• Provide comprehensive administrative support to leadership and assist other faculty as needed.
• Handle telephone communications, screen callers, relay messages, and greet visitors.
• Manage incoming correspondence, sorting, prioritizing, and distributing materials efficiently.
• Maintain organized files including confidential information.
• Prepare presentations for leadership using PowerPoint formats.
• Coordinate meetings, arrange catering, secure venues, and set up equipment including virtual meetings.
• Coordinate credentialing and hospital privileges with EVMS Medical Group.
• Back up administrative support to Chair and department leadership.
• Assist with Letters of Recommendation and other required correspondence.

Skills

Communication skills

Organizational skills

Multitasking

Attention to detail

MS Office

Customer service

Deadline management

Education

Associate degree (preferred)

Tools

Microsoft Office

Job description

Eastern Virginia Medical School is seeking an Administrative Assistant to provide a wide range of confidential administrative support to the Department and Divisions. You will compile regular and special reports, manage time for department leadership, and assist faculty across the department as needed.

Responsibilities include handling calls, organizing correspondence, preparing presentations, coordinating meetings (incl. virtual), and ensuring proper records.