Executive Assistant to Medical Education Leadership

Virginia Commonwealth University; Richmond (VA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Onsite work environment

Comprehensive benefits package

Job summary

Virginia Commonwealth University (VCU) School of Medicine seeks an Executive Administrative Assistant to support the Senior Associate Dean of Medical Education and Student Affairs, and OME leadership. The role requires coordinating a high volume of meetings, managing calendars, drafting communications, and driving operational efficiencies in a fast-paced academic medical environment.

Ideal candidates will have 3–5 years of progressive administrative experience, strong organizational and

Qualifications

• 3-5 years of progressive administrative experience.
• Experience in program management or management of multiple complex tasks.
• Excellent interpersonal, oral, and written communication and decision-making skills.
• Ability to rapidly multi-task with excellent organizational skills.
• Ability to set priorities and meet deadlines in a fast-paced environment.
• Ability to effectively problem solve and work independently with attention to detail.
• Ability to compose appropriate written communication documents.
• Collaborate as a team member and maintain relationships with stakeholders.
• Discretion and confidentiality in handling sensitive information.
• Promote a positive working and learning environment for faculty, staff, and students.

Responsibilities

• Manage daily office operations: scheduling, correspondence, supply management.
• Coordinate high-volume meetings for senior leadership and deans.
• Provide executive-level organization and collaboration support.
• Prepare materials for meetings, presentations, and events for OME leadership.
• Draft, edit, and proofread emails and memos.
• Coordinate cross-departmental initiatives and special projects.
• Provide logistical support for meetings: agendas, briefings, follow-up.
• Support ELERT and VIP processes as primary admin.
• Schedule committee meetings and communicate with members.
• Arrange travel and reimbursements for OME personnel.
• Reconcile procurement charges and process supply orders.
• Maintain documentation tracking; ensure timely completion of tasks.
• Handle accreditation-related activities preparation.

Skills

Administrative experience

Program management

Interpersonal communication

Multi-tasking & organizational skills

Prioritization & deadline management

Problem solving & independent work

Written communication

Team collaboration

Professional discretion & ethics

Educational environment support

Education

College degree or equivalent training/experience

Tools

Microsoft Office Suite (Word, Excel, PowerPoint)

Zoom

DocuSign

Adobe

Job description

Virginia Commonwealth University (VCU) School of Medicine seeks an Executive Administrative Assistant to support the Senior Associate Dean of Medical Education and Student Affairs, and OME leadership. The role requires coordinating a high volume of meetings, managing calendars, drafting communications, and driving operational efficiencies in a fast-paced academic medical environment.

Ideal candidates will have 3–5 years of progressive administrative experience, strong organizational and