Executive Assistant to Medical Education Leaders

Virginia Commonwealth University School of Medicine; Richmond (VA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Health benefits

Tuition benefits

Retirement options

Paid leave and holidays

Job summary

Virginia Commonwealth University School of Medicine in Richmond seeks an Executive Administrative Assistant to provide professional level administrative support to the Senior Associate Dean of Medical Education and Student Affairs, and to the OME deans.

The role requires coordinating a high volume of meetings, managing calendars, drafting documents, and supporting accreditation in a fast-paced academic environment.

Qualifications

• 3-5 years of progressive administrative experience.
• Experience in program management or managing multiple complex tasks.
• Excellent interpersonal, oral, and written communication and decision-making skills.
• Ability to rapidly multi-task in a fast-paced environment with diverse groups.
• Attention to detail and ability to maintain confidentiality.

Responsibilities

• Manage daily office operations, scheduling, correspondence, and supply management.
• Coordinate high-volume meetings for senior leadership and deans; handle visitor reception.
• Draft, edit, and proofread emails, memos, and documents.
• Provide logistical support for meetings, agendas, briefings and follow-up.
• Support accreditation activities and document preparation for OME leadership.

Skills

Communication

Multi-tasking

Organization

Education

College degree or equivalent training

Tools

Microsoft Office Suite

Zoom

DocuSign

Adobe

Job description

Virginia Commonwealth University School of Medicine in Richmond seeks an Executive Administrative Assistant to provide professional level administrative support to the Senior Associate Dean of Medical Education and Student Affairs, and to the OME deans.

The role requires coordinating a high volume of meetings, managing calendars, drafting documents, and supporting accreditation in a fast-paced academic environment.