Executive Admin for Medical Education Leadership

Vcu Rrtc; Richmond, Northern (VA, KY); Hybrid; USD 55,000 - 65,000; Full time

Benefits offered by this job

Benefits package

Tuition benefits

Career development opportunities

Job summary

Virginia Commonwealth University (VCU) School of Medicine is seeking an Executive Administrative Assistant to provide professional executive support to the Senior Associate Dean of Medical Education and Student Affairs, and to the OME leadership. The role focuses on coordinating a high volume of meetings, maintaining calendars, and delivering proactive administrative service.

The ideal candidate will have 3–5 years of progressive administrative experience, strong time management, and excellent

Qualifications

• 3-5 years of progressive administrative experience.
• Demonstrated experience in program management or management of multiple complex tasks.
• Excellent interpersonal, oral, and written communication and decision-making skills.
• Ability to rapidly multi-task with excellent organizational skills.
• Ability to set priorities and meet deadlines in a fast-paced environment.
• Ability to effectively problem solve and function independently with excellent attention to detail.
• Ability to compose appropriate written communication documents.
• Collaborate as a team member and maintain excellent relationships with colleagues and stakeholders.
• Proficient in Microsoft Office Suite including Word, Excel, and PowerPoint.
• Experience with Zoom, DocuSign and Adobe.

Responsibilities

• Manage daily office operations, scheduling, correspondence, supply management and a tidy work environment.
• Schedule and coordinate a high volume of meetings for senior leadership and OME deans.
• Provide executive-level administrative support and cross-departmental project coordination.
• Prepare materials for meetings, presentations and events for OME leadership.
• Draft, edit and proofread emails, memos and documents.
• Support accreditation-related activities and internal processes.

Skills

Communication

Time management

Organizational skills

Problem solving

Team collaboration

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Zoom

DocuSign

Adobe

Job description

Virginia Commonwealth University (VCU) School of Medicine is seeking an Executive Administrative Assistant to provide professional executive support to the Senior Associate Dean of Medical Education and Student Affairs, and to the OME leadership. The role focuses on coordinating a high volume of meetings, maintaining calendars, and delivering proactive administrative service.

The ideal candidate will have 3–5 years of progressive administrative experience, strong time management, and excellent