Executive Administrative Specialist - Secret Cleared, DoD

People, Technology & Processes; Tampa (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

People, Technology & Processes at MacDill AFB, FL is seeking an Administrative Assistant to provide executive support to the CCPA team in a high-tempo environment. The role requires SECRET clearance with eligibility for TS/SCI and U.S. citizenship.

Responsibilities include scheduling, travel arrangements, meeting coordination, and handling communications. Proficiency with Microsoft Office and the Defense Travel System is essential, along with knowledge of DoW regulations to maintain

Qualifications

• Secret clearance required with eligibility for TS/SCI.
• 2–3 years of administrative support experience, preferably in DoW or military.
• Strong organizational, communication, and confidentiality skills.
• Proficiency with Microsoft Office and DoW/FOIA related processes.

Responsibilities

• Provide administrative support to CCPA leadership, including scheduling and calendar management.
• Coordinate teleconferences, videoconferences, and in-person meetings.
• Arrange travel and process vouchers in the Defense Travel System per JTR.
• Draft, edit, and proofread documents to CENTCOM and DoD standards and oversee the CCPA records management system.
• Maintain distribution lists, personnel rosters, and contact databases; support event planning and execution.

Skills

MS Office Suite

Organizational skills

Administrative support experience (2-3

Defense Travel System

DoW regulations knowledge

Tools

Defense Travel System

Job description

People, Technology & Processes at MacDill AFB, FL is seeking an Administrative Assistant to provide executive support to the CCPA team in a high-tempo environment. The role requires SECRET clearance with eligibility for TS/SCI and U.S. citizenship.

Responsibilities include scheduling, travel arrangements, meeting coordination, and handling communications. Proficiency with Microsoft Office and the Defense Travel System is essential, along with knowledge of DoW regulations to maintain