Administrative Assistant

People, Technology & Processes; Tampa (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

People, Technology & Processes at MacDill AFB, FL is seeking an Administrative Assistant to provide executive support to the CCPA team in a high-tempo environment. The role requires SECRET clearance with eligibility for TS/SCI and U.S. citizenship.

Responsibilities include scheduling, travel arrangements, meeting coordination, and handling communications. Proficiency with Microsoft Office and the Defense Travel System is essential, along with knowledge of DoW regulations to maintain

Qualifications

• Secret clearance required with eligibility for TS/SCI.
• 2–3 years of administrative support experience, preferably in DoW or military.
• Strong organizational, communication, and confidentiality skills.
• Proficiency with Microsoft Office and DoW/FOIA related processes.

Responsibilities

• Provide administrative support to CCPA leadership, including scheduling and calendar management.
• Coordinate teleconferences, videoconferences, and in-person meetings.
• Arrange travel and process vouchers in the Defense Travel System per JTR.
• Draft, edit, and proofread documents to CENTCOM and DoD standards and oversee the CCPA records management system.
• Maintain distribution lists, personnel rosters, and contact databases; support event planning and execution.

Skills

MS Office Suite

Organizational skills

Administrative support experience (2-3

Defense Travel System

DoW regulations knowledge

Tools

Defense Travel System

Job description

Position Title: Administrative AssistantLocation: MacDill AFB, FLClearance required: SECRET clearance minimum, with eligibility for TS/SCIScope of Work: Provides executive administrative support to the CCPA team, facilitating organizational efficiency and supporting leadership priorities in a high-tempo environment.Responsibilities include (but are not limited to):Provide administrative support to CCPA leadership, including scheduling, meeting coordination, and task management, and organize leadership calendars and read-ahead packages.Manage logistics for teleconferences, videoconferences, and in-person meetings.Facilitate travel arrangements and process authorizations and vouchers in the Defense Travel System per JTR.Act as first point of contact for inquiries, routing phone, email, and official correspondence.Draft, edit, and proofread documents to CENTCOM and Department of the Air Force standards and oversee the CCPA records management system.Maintain distribution lists, personnel rosters, and contact databases and support event planning and execution.Secret clearance at time of award, with eligibility for TS/SCIU.S. citizenship; fluent EnglishMinimum two to three (2-3) years of experience in administrative support, preferably within a DoW or military environmentStrong organizational skills and proficiency in Microsoft Office Suite and the Defense Travel SystemKnowledge of DoW regulations (FOIA, DOPSR, TMT processes) is highly advantageous; ability to maintain confidentiality