Executive Administrative Specialist – Medical Research Center (Hybrid)

Mass General Brigham; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Job summary

Mass General Brigham's Medical Practice Evaluation Center in Boston is seeking a Senior Administrative Assistant to provide high-level support to executive and management teams. The role manages schedules, meetings, travel, correspondence, and documents, serving as the main liaison with internal and external stakeholders.

Hybrid work arrangement at 100 Cambridge Street with a 40-hour work week. Strong MS Office skills, attention to detail, and the ability to guide junior staff are highly valued;

Qualifications

• 5–7 years experience in an administrative role, preferably healthcare.
• 1–2 years experience supporting senior-level staff.
• Proficient in Microsoft Office Suite and written/verbal communication.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports and presentations.
• Handle correspondence via emails, letters, and phone calls.
• Organize electronic and physical files.
• Schedule and facilitate meetings, prepare agendas, take minutes, and follow up on action items.
• Coordinate internal and external meetings, including room bookings and catering.
• Serve as primary contact between MPEC leadership and stakeholders.
• Oversee procurement related to office and research supplies, including purchase orders and expense reports.
• Monitor project timelines and ensure deadlines are met.

Skills

Microsoft Office Suite

Verbal & written communication

Organizational skills

Multitasking

Independent work

Attention to detail

Education

High School Diploma or Equivalent

Associate's Degree preferred

Tools

MS Office

Job description

Mass General Brigham's Medical Practice Evaluation Center in Boston is seeking a Senior Administrative Assistant to provide high-level support to executive and management teams. The role manages schedules, meetings, travel, correspondence, and documents, serving as the main liaison with internal and external stakeholders.

Hybrid work arrangement at 100 Cambridge Street with a 40-hour work week. Strong MS Office skills, attention to detail, and the ability to guide junior staff are highly valued;