Executive Administrative Specialist — Leadership Support

Northrop Grumman Corporation; Palmdale (CA); On-site; USD 67,000 - 111,000; Full time

Benefits offered by this job

Flexible work arrangements

9/80 work schedule with every other Fr

Learning opportunities

Friendly team environment

Health insurance & PTO

Job summary

Northrop Grumman Aeronautics Systems in Palmdale, CA, is seeking an Admin Functional Support 4 to assist the Test and Evaluation organization. You will support multiple leaders, manage calendars, prepare reports, and coordinate Concur travel and meetings.

The role requires strong MS Office skills, experience with digital collaboration tools, and the ability to handle confidential information. Flexibility for hybrid scheduling and occasional lifting may be needed.

Qualifications

• High School Diploma with 6 years of related professional/military experience, or Bachelor's with 2 years, or Master's with 0 years.
• Ability to obtain/maintain final U.S. adjudicated government Secret clearance as required.
• Advanced proficiency in Microsoft Office Suite to manage calendars, meetings, and briefs.
• Mastery of digital collaboration tools (Zoom, Teams) and hybrid meeting protocols.
• Experience maintaining action items and notes during meetings.
• Ability to organize conference rooms and coordinate beverages/meals as needed.
• Experience with Concur or similar travel/expense systems.
• Ability to lift up to 50 pounds as needed.

Responsibilities

• Provide administrative support to multiple Directors and Department Managers.
• Review drafts for grammar and usage.
• Handle high-level and confidential information.
• Support leadership with daily tasks and calendar coordination.
• Coordinate Concur travel and expense reports and Outlook calendars.
• Track training certifications for the team and maintain org charts.
• Prepare PowerPoint presentations, Word docs, and Excel files.
• Organize meetings, take notes, and maintain action items.
• Manage conference rooms and catering as needed.
• Assist with onboarding and answer policy-related questions.
• Coordinate large/high-level meetings and special projects.

Skills

MS Office proficiency

Calendar management

Communication

Organization & note-taking

Meeting coordination

Confidential information handling

Physical stamina

Education

High School Diploma

Bachelor's degree

Master's degree

Tools

Concur travel & expense system

Edge

SAP

SmartBuy

SharePoint

Job description

Northrop Grumman Aeronautics Systems in Palmdale, CA, is seeking an Admin Functional Support 4 to assist the Test and Evaluation organization. You will support multiple leaders, manage calendars, prepare reports, and coordinate Concur travel and meetings.

The role requires strong MS Office skills, experience with digital collaboration tools, and the ability to handle confidential information. Flexibility for hybrid scheduling and occasional lifting may be needed.