Executive Administrative Assistant 4 — On‑Site, 10% Travel

Northrop Grumman; Los Angeles (CA); On-site; USD 67,000 - 111,000; Full time

Benefits offered by this job

Health Plan

Savings Plan

Paid Time Off

Education Assistance

Training and Development

9/80 Work Schedule

Job summary

Northrop Grumman is seeking an Administrative Assistant 4 to support IDS, Navigator Life Cycle Programs, and IMU/IRU units onsite in Woodland Hills, CA. The role involves coordinating executives, managing calendars, travel, and visitor processes in a dynamic defense industry environment.

The position requires strong mastery of Microsoft 365 tools, travel systems, and executive communication. On-site presence is expected with flexibility for key customer visits and leadership events.

Qualifications

• High school diploma or equivalent with 6+ years of admin/exec support.
• Experience with Word, PowerPoint, Outlook, Excel, Teams, and SharePoint to prepare documents and reports.
• Experience managing calendars, scheduling meetings, and supporting shared calendars.

Responsibilities

• Coordinate internal, customer, and executive meetings, including agendas and materials.
• Manage the Director calendar and travel arrangements.
• Coordinate visitor access, badging, and security processes.
• Draft, format, and coordinate executive correspondence and briefing materials.
• Support onboarding, office moves, and facilities requests.

Skills

Calendar management

Executive support

Microsoft Office Suite

Education

Associate/Bachelor’s degree in Business Admin or related

Tools

SAP

Concur

SharePoint

Teams

OneNote

Planner

Job description

Northrop Grumman is seeking an Administrative Assistant 4 to support IDS, Navigator Life Cycle Programs, and IMU/IRU units onsite in Woodland Hills, CA. The role involves coordinating executives, managing calendars, travel, and visitor processes in a dynamic defense industry environment.

The position requires strong mastery of Microsoft 365 tools, travel systems, and executive communication. On-site presence is expected with flexibility for key customer visits and leadership events.