Administrative Assistant 4

Northrop Grumman Corporation; Palmdale (CA); On-site; USD 67,000 - 111,000; Full time

Benefits offered by this job

Flexible work arrangements

9/80 work schedule with every other Fr

Learning opportunities

Friendly team environment

Health insurance & PTO

Job summary

Northrop Grumman Aeronautics Systems in Palmdale, CA, is seeking an Admin Functional Support 4 to assist the Test and Evaluation organization. You will support multiple leaders, manage calendars, prepare reports, and coordinate Concur travel and meetings.

The role requires strong MS Office skills, experience with digital collaboration tools, and the ability to handle confidential information. Flexibility for hybrid scheduling and occasional lifting may be needed.

Qualifications

• High School Diploma with 6 years of related professional/military experience, or Bachelor's with 2 years, or Master's with 0 years.
• Ability to obtain/maintain final U.S. adjudicated government Secret clearance as required.
• Advanced proficiency in Microsoft Office Suite to manage calendars, meetings, and briefs.
• Mastery of digital collaboration tools (Zoom, Teams) and hybrid meeting protocols.
• Experience maintaining action items and notes during meetings.
• Ability to organize conference rooms and coordinate beverages/meals as needed.
• Experience with Concur or similar travel/expense systems.
• Ability to lift up to 50 pounds as needed.

Responsibilities

• Provide administrative support to multiple Directors and Department Managers.
• Review drafts for grammar and usage.
• Handle high-level and confidential information.
• Support leadership with daily tasks and calendar coordination.
• Coordinate Concur travel and expense reports and Outlook calendars.
• Track training certifications for the team and maintain org charts.
• Prepare PowerPoint presentations, Word docs, and Excel files.
• Organize meetings, take notes, and maintain action items.
• Manage conference rooms and catering as needed.
• Assist with onboarding and answer policy-related questions.
• Coordinate large/high-level meetings and special projects.

Skills

MS Office proficiency

Calendar management

Communication

Organization & note-taking

Meeting coordination

Confidential information handling

Physical stamina

Education

High School Diploma

Bachelor's degree

Master's degree

Tools

Concur travel & expense system

Edge

SAP

SmartBuy

SharePoint

Job description

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: None

TRAVEL: No

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, but they're also making history.

Northrop Grumman Aeronautics Systems has an opening for an Admin Functional Support 4 to support our Test and Evaluation organization. This position will be located in Palmdale, CA.

Responsibilities Include:

• Provide administrative support to multiple T&E Center of Technical Excellence (CoTE) Directors and Department Managers.
• Review drafts and finished documents for appropriate grammar and usage.
• Properly handle high-level and confidential/proprietary information.
• Provide daily support for various tasks assigned by the leadership team.
• Perform tasks including Concur travel booking, expense reports, and Outlook calendar meeting coordination and planning.
• Coordinate and track training certifications for the T&E CoTE.
• Maintain departmental org charts.
• Track progress of brief flow-downs and ensure management accountability.
• Create PowerPoint presentations, Word documents, and Excel files as needed.
• Maintain action items and meeting notes.
• Organize and reserve conference rooms; plan beverages and meals as needed.
• Facilitate meetings by running the computer and agenda for staff meetings and, as necessary, leadership-level meetings.
• Maintain building office supplies and any supplies the leadership team needs to complete their daily tasks.
• Maintain seating charts and update name tags for offices and cubicles.
• Assist as needed with new employee onboarding.
• Answer questions relating to office operations and established policies and procedures.
• Coordinate large and high-level meetings.
• Manage and/or support special projects as assigned.
• Provide back-up support for other administrative staff as needed.

Basic Qualifications:

• Must have a High School Diploma AND 6 years of related professional/military experience OR Bachelor's degree AND 2 years of related professional/military experience, OR a Master's degree AND 0 years of related professional/military experience.
• Ability to obtain and/or transfer and maintain the final U.S. adjudicated government Secret clearance and any program access(es) required for the position within a reasonable period of time, as determined by the Company.
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, and Excel) to maintain calendars, coordinate meetings and compose briefings, reports, correspondence, and memorandum.
• Mastery of digital collaboration tools (Zoom, Teams, etc.) and knowledge of protocols for virtual or hybrid gatherings, understanding features (chat, screenshare, breakout rooms), ability to troubleshoot and solve minor issues in real time.
• Experience maintaining action items and notes during meetings required.
• Requires ability to organize and reserve conference rooms, plan beverage and meals as needed.
• Experience in business and travel expense system (Concur, Edge, or similar)
• Ability to frequently move and position objects weighing up to 50 pounds without assistance.

Preferred Qualifications:

• Government/Military/Aerospace and Defense industry experience.
• Experience supporting multiple members of senior level management.
• Previous support of geographically dispersed teams.
• Experience in reviewing and editing written material for correct spelling and grammar.
• Knowledge of NGC resources, policies, and procedures.
• Advanced experience with Concur (or similar) travel and expense reporting system.
• SharePoint (or equivalent), and intranet/internet proficiency.
• Outlook calendar meeting coordination and planning
• Experience with purchasing tools (SmartBuy, SAP, or similar)
• Excellent communication, interpersonal skills, and the ability to interface with all levels of employees and management.

We offer flexible work arrangements, 9/80 work schedule with every other Friday off, phenomenal learning opportunities, exposure to a wide variety of projects and customers, and a very friendly team environment. We are looking for self-motivated, proactive, and goal-oriented people to help us grow our services and become even better at what we do.

Primary Level Salary Range: $66,600.00 - $111,000.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.