Executive Administrative Specialist – Department Operations

University of Iowa; Iowa City (IA); Presencial; USD 60.000 - 80.000; Jornada completa

Descripción de la vacante

The University of Iowa’s Health, Sport, and Human Physiology Department is seeking an Administrative Services Specialist to support departmental leadership and ensure smooth operations on the UI campus in Iowa City. The role involves coordination with the DEO and Program Directors, managing schedules, travel, and a variety of administrative tasks to advance teaching, research, and service missions.

As a trusted representative for faculty, staff, students, and partners, the successful candidate

Formación

• Bachelor’s degree or an equivalent combination of education and experience.
• Minimum of three (3) years of experience in an administrative or executive support position.
• Extensive proficiency in computer software applications.
• Strong organizational skills and excellent written and verbal communication skills.
• Demonstrated ability to organize and prioritize multiple tasks; ability to multi-task and work as a team.

Responsabilidades

• Serve as the primary point of contact for the HSHP administrative office, providing professional and responsive assistance to faculty, staff, students, visitors, and external stakeholders.
• Represent the DEO and departmental leadership in routine communications and interactions, exercising discretion and professionalism.
• Provide high-level administrative support to the DEO and Program Directors, managing schedules, correspondence, travel arrangements, and agendas; record minutes as needed.
• Coordinate planning and execution of departmental events, lectures, meetings, and visitor engagements, including scheduling and logistics.
• Support the planning and execution of scholarship applications.
• Maintain departmental webpages and faculty/staff profiles as requested.
• Manage communications with alumni, donors, advisory board members, and other departmental stakeholders.

Conocimientos

Administrative support

Executive support

Organizational skills

Communication

Multitasking

Educación

Bachelor's degree

Herramientas

MAUI

ICON

ProTrav

Dispatch

Procurement systems

Descripción del empleo

The University of Iowa’s Health, Sport, and Human Physiology Department is seeking an Administrative Services Specialist to support departmental leadership and ensure smooth operations on the UI campus in Iowa City. The role involves coordination with the DEO and Program Directors, managing schedules, travel, and a variety of administrative tasks to advance teaching, research, and service missions.

As a trusted representative for faculty, staff, students, and partners, the successful candidate