Executive Administrative Partner to Department Leadership

The University of Iowa; Iowa City (IA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health coverage

Life insurance

Retirement plans

Generous leave policies

Well-being resources

Tuition assistance

Job summary

The University of Iowa’s Health, Sport, and Human Physiology (HSHP) department seeks an Administrative Services Specialist to support the Departmental Executive Officer and Program Directors, manage schedules and travel, coordinate meetings and events, and maintain departmental webpages and communications with stakeholders.

Based on campus in Iowa City, this full-time role requires collaboration with faculty, staff, and students, adherence to university policies, and discretion in handling

Qualifications

• Minimum of three (3) years of experience in an administrative or executive support position.
• Extensive proficiency in computer software applications.
• Strong organizational skills and excellent written and verbal communication skills.
• Demonstrated ability to organize and prioritize multiple tasks; ability to multi-task and work as a team.

Responsibilities

• Serve as the primary point of contact for the HSHP administrative office, providing professional and responsive assistance to faculty, staff, students, visitors, and external stakeholders.
• Represent the Departmental Executive Officer (DEO) and departmental leadership in routine communications and interactions, exercising discretion, sound judgment, and professionalism when responding to inquiries, communicating information, and directing matters to appropriate personnel.
• Provide high-level administrative support to the DEO and Program Directors, exercising independent judgment, discretion, and a high degree of autonomy in managing schedules, correspondence, travel arrangements, and other administrative priorities.
• Coordinate departmental committee meetings, including scheduling, preparing agendas and supporting materials, and recording minutes as needed.
• Coordinate the planning and execution of departmental events, lectures, meetings, and visitor engagements.
• Support the planning and execution of scholarship applications.
• Maintain departmental webpages, including faculty and staff profiles and, as requested, faculty lab/research group pages.
• Manage communications with alumni, donors, advisory board members, and other departmental stakeholders.

Skills

Computer software

Organizational skills

Communication skills

Multitasking

Education

Bachelor’s degree or equivalent

Tools

MAUI

ICON

ProTrav

Dispatch

Job description

The University of Iowa’s Health, Sport, and Human Physiology (HSHP) department seeks an Administrative Services Specialist to support the Departmental Executive Officer and Program Directors, manage schedules and travel, coordinate meetings and events, and maintain departmental webpages and communications with stakeholders.

Based on campus in Iowa City, this full-time role requires collaboration with faculty, staff, and students, adherence to university policies, and discretion in handling