Executive Administrative Specialist – HUD Program Support

Tommy Nobis Center; Albuquerque (NM); On-site; USD 40,000 - 50,000; Full time

Job summary

Tommy Nobis Center in Albuquerque, NM seeks an Administrative Assistant to support HUD field staff and executive staff with office management, budgeting, personnel records, and payroll responsibilities.

The role requires independent project work, accuracy in documentation, and strong Microsoft Office skills. Candidates must pass background checks and be eligible to work in the United States.

Qualifications

• Associates degree or equivalent from a two-year college or technical school; and three to five years or more related experience.
• Knowledge of basic office operations and proficient computer skills.
• Familiarity with Microsoft Office, Adobe Acrobat Pro and general office equipment.

Responsibilities

• Provide clerical support including receptionist duties, filing, and mail handling.
• Perform general administrative functions to support day-to-day operations.
• Prepare documentation for government review, including presentations and memoranda.
• Monitor and route emails and manage electronic filing.
• Coordinate conference calls and video conferencing setup.
• Maintain office supply levels and assist with purchases.
• Operate office equipment such as copiers, scanners, and printers.

Skills

Interpersonal

Analytical

Oral communications

Leadership

Organizational

Problem-solving

Equipment handling

Education

Associates degree or equivalent

Tools

Microsoft Office

Adobe Acrobat Pro

Outlook

Word

PowerPoint

Excel

Teams

Job description

Tommy Nobis Center in Albuquerque, NM seeks an Administrative Assistant to support HUD field staff and executive staff with office management, budgeting, personnel records, and payroll responsibilities.

The role requires independent project work, accuracy in documentation, and strong Microsoft Office skills. Candidates must pass background checks and be eligible to work in the United States.