HUD Administrative Assistant Affordable Housing

Slate Health Solutions; Illinois; On-site; USD 42,000 - 62,000; Full time

Job summary

Slate Health Solutions is seeking an organized Administrative Assistant to support a portfolio of HUD-assisted and conventional apartment units. The ideal candidate will handle HUD documentation, tenant certifications, regular file maintenance, and coordination with housing authorities while supporting property management and compliance teams.

Strong attention to detail and ability to manage multiple deadlines and confidential information are essential.

Qualifications

• HUD and affordable-housing documentation and compliance.
• Tenant certifications, interim certifications, and annual recertifications.
• Reviewing and maintaining complete tenant files.
• Collecting income, asset, and household documentation.
• Preparing notices, correspondence, reports, and compliance forms.
• Assisting with leasing, renewals, and resident paperwork.
• Tracking deadlines, inspections, file corrections, and outstanding documents.
• Preparing files for HUD, MOR, and other compliance reviews.
• Working with housing authorities and government agencies.
• Providing administrative support to property management, compliance, and ownership.
• Maintaining organized electronic and paper records.
• Following up with residents regarding missing or incomplete documentation.

Responsibilities

• Support management of HUD-assisted and conventional apartment units.
• Prepare notices, correspondence, and compliance forms.
• Assist with leasing, renewals, and resident paperwork.
• Track deadlines, inspections, and outstanding documents.
• Maintain organized electronic and paper records.
• Coordinate with housing authorities and government agencies.

Skills

Attention to detail

Organizational skills

Time management

Confidential information handling

Job description

We are seeking an organized and dependable Administrative Assistant with HUD or affordable-housing experience to support the management of a portfolio consisting of HUD-assisted and conventional apartment units.

The ideal candidate should have experience with:

• HUD and affordable-housing documentation and compliance
• Tenant certifications, interim certifications, and annual recertifications
• Reviewing and maintaining complete tenant files
• Collecting income, asset, and household documentation
• Preparing notices, correspondence, reports, and compliance forms
• Assisting with leasing, renewals, and resident paperwork
• Tracking deadlines, inspections, file corrections, and outstanding documents
• Preparing files for HUD, MOR, and other compliance reviews
• Working with housing authorities and government agencies
• Providing administrative support to property management, compliance, and ownership
• Maintaining organized electronic and paper records
• Following up with residents regarding missing or incomplete documentation

Candidates should be detail-oriented, responsive, professional, and comfortable managing multiple deadlines and confidential information.

HUD, Section 8, affordable-housing, LIHTC, property-management, or compliance experience is strongly preferred. COS certification is preferred but not required. Candidates with strong relevant experience who are not currently COS-certified are encouraged to apply.

The position will be supported by an involved ownership team, property management staff, and a strong corporate and back-office structure.

Full-time or part-time arrangements may be considered based on experience and availability.