Executive Admin Assistant: Govt Programs, Budget & Scheduling

Tommy Nobis Center; Minneapolis (MN); In loco; USD 38.000 - 48.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

403(b) Retirement Plan

Vacation

Sick Pay

Government holidays – 10 days paid

Descrizione del lavoro

The Tommy Nobis Center in Minneapolis, MN seeks an Administrative Assistant to support executive staff and HUD field operations. You will manage budgeting, personnel records, and payroll while preparing briefing charts and presentations.

The role may require independent project work and preparation of government-related documentation to support program management functions. This position emphasizes professional team collaboration, from travel coordination to equipment setup, and daily office

Competenze

• Must pass drug screen and background check.
• Eligibility to work in the United States.
• Excellent written communication and professional conduct.
• Knowledge of basic office operations and equipment.
• Proficiency with Microsoft Office suite and standard office software.

Mansioni

• Provide general office support functions.
• Clerical support including receptionist duties, filing and mail handling.
• Coordinate travel arrangements.
• Handle day-to-day administrative tasks and prepare briefing materials.
• Prepare documents for government review (memos, charts, reports).
• Monitor and route emails and inquiries; manage phone calls.
• Receive, inventory, distribute mail and packages; ship items as needed.
• Scan documents into electronic filing systems using scanning software.
• Set up video conferencing equipment and coordinate conference calls.
• Monitor office supplies and facilitate purchases.
• Ensure operation and maintenance of office equipment.
• Other duties as assigned.

Conoscenze

Excellent written communication

Trustworthy & discreet

Strong organizational skills

Team player

Formazione

Associates degree or equivalent

Bachelor's degree desirable

Strumenti

Microsoft Office

Outlook

Word

PowerPoint

Excel

Adobe Acrobat Pro

Teams

Descrizione del lavoro

The Tommy Nobis Center in Minneapolis, MN seeks an Administrative Assistant to support executive staff and HUD field operations. You will manage budgeting, personnel records, and payroll while preparing briefing charts and presentations.

The role may require independent project work and preparation of government-related documentation to support program management functions. This position emphasizes professional team collaboration, from travel coordination to equipment setup, and daily office