Administrative Specialist – HUD Programs & Office Ops

Tommy Nobis Center; Minneapolis (MN); On-site; USD 40,000 - 56,000; Full time

Job summary

Tommy Nobis Center in Minneapolis, MN is seeking an Administrative Assistant to support HUD field staff and the Program Manager, handling office management, budgeting, personnel records and payroll. The role requires independent work on research and briefing materials; strong Microsoft Office skills; ability to lift up to 50 pounds; and a commitment to privacy and excellent customer service.

Candidates should have an Associates degree and 3–5 years of related experience; pass a background check;

Qualifications

• Associates degree or equivalent
• 3–5 years related administrative experience
• Strong Microsoft Office proficiency (Outlook, Word, Excel, PowerPoint)
• Experience handling budgeting, personnel records and payroll is a plus
• Able to pass drug screen and background check
• Eligible to work in the United States

Responsibilities

• Provide clerical support including receptionist duties, filing and mail handling
• Support day-to-day administrative operations and route calls and messages
• Prepare government-facing documents, presentations, memoranda and charts
• Monitor and manage multiple email boxes and respond to inquiries
• Set up equipment for video conferences and training sessions
• Coordinate conference calls and scheduling
• Maintain office supplies and equipment maintenance
• Perform other duties as assigned

Skills

Administrative support

Customer service

Microsoft Office

Communication

Education

Associates degree

Tools

Microsoft Office Suite

Adobe Acrobat Pro

Outlook

Word

Excel

PowerPoint

Job description

Tommy Nobis Center in Minneapolis, MN is seeking an Administrative Assistant to support HUD field staff and the Program Manager, handling office management, budgeting, personnel records and payroll. The role requires independent work on research and briefing materials; strong Microsoft Office skills; ability to lift up to 50 pounds; and a commitment to privacy and excellent customer service.

Candidates should have an Associates degree and 3–5 years of related experience; pass a background check;