Executive Administrative Specialist for Graduate Leadership

University of Tennessee, Knoxville; Knoxville (TN); On-site; USD 40,000 - 43,000; Full time

Job summary

The University of Tennessee, Knoxville is seeking an Administrative Specialist to support senior leadership, including the Senior Associate Dean of the Graduate School. This role manages a complex executive calendar, coordinates meetings, and prepares agendas and materials with discretion in a fast-paced academic setting.

Responsibilities include calendar management, meeting logistics, notes capture, and follow-up communications.

Qualifications

• Requires high school diploma or GED; professional experience in office settings is valued.
• Experience supporting senior leadership is a plus.
• Proficiency with Microsoft Office and collaboration platforms.

Responsibilities

• Manage and maintain a complex calendar for senior leadership with high-volume scheduling.
• Coordinate meetings with internal and external stakeholders and prepare agendas.
• Record notes, decisions, and action items during meetings.
• Prepare meeting summaries and distribute follow-up documents promptly.
• Develop reports, spreadsheets, and presentations to support initiatives.
• Provide confidential, courteous front-office support and handle sensitive information.

Skills

Attention to detail

Organizational skills

Written and verbal communication

Calendar management

Customer service

Confidentiality

Multitasking

Team collaboration

Education

High school diploma or GED

Associate or Bachelor's degree preferred

Tools

Microsoft Outlook

Word

Excel

Collaboration tools

Job description

The University of Tennessee, Knoxville is seeking an Administrative Specialist to support senior leadership, including the Senior Associate Dean of the Graduate School. This role manages a complex executive calendar, coordinates meetings, and prepares agendas and materials with discretion in a fast-paced academic setting.

Responsibilities include calendar management, meeting logistics, notes capture, and follow-up communications.