Executive Administrative Specialist (Academic Dept)

University of Georgia; Athens, Northern (GA, KY); Hybrid; USD 42,000 - 52,000; Full time

Job summary

University of Georgia in Athens, GA seeks an Administrative Specialist to provide executive-level support to the Physics and Astronomy leadership. You will manage calendars, communications, travel logistics, and high-visibility materials while coordinating with internal and external partners.

This full-time role requires discretion, organizational acumen, and the ability to juggle multiple priorities in a fast-paced academic environment.

Qualifications

• High school diploma or equivalent and 2 years of related experience.
• Experience providing executive-level support and managing calendars.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide executive level support to the Department Head and Senior Associate Department Head.
• Assist with scheduling and communications for department leadership.
• Coordinate complex domestic and international travel logistics.
• Support preparation of high-visibility presentations, reports, and briefing materials.
• Serve as the primary contact for visiting scholars and external collaborators.

Skills

Executive support

Calendar management

Travel coordination

Interpersonal skills

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

University of Georgia in Athens, GA seeks an Administrative Specialist to provide executive-level support to the Physics and Astronomy leadership. You will manage calendars, communications, travel logistics, and high-visibility materials while coordinating with internal and external partners.

This full-time role requires discretion, organizational acumen, and the ability to juggle multiple priorities in a fast-paced academic environment.