Executive Support Specialist

Chickasaw Service Solutions, LLC; Washington (District of Columbia); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Family Planning/Fertility Assistance

Disability/Life Insurance

Legal Aid Program

EAP

Job summary

Chickasaw Nation Industries, Inc. is seeking an Administrative Support IV to assist division managers and executives. The role focuses on enhancing office efficiency through a range of clerical tasks and proactive coordination with leadership.

The candidate should have a HS diploma with extensive experience, strong English communication, and expert knowledge of MS Office and travel coordination. This is a federal contractor role with comprehensive benefits and a focus on accuracy and discretion.

Qualifications

• Requires Public Trust clearance (US citizenship).
• Excellent customer service and staff communication.
• Strong knowledge of standard office practices and procedures.
• Able to communicate complex information clearly to varied staff.
• Superior organizational and analytical skills with great attention to detail.
• Excellent time management and follow-up abilities.
• Ability to act with sound judgment with minimal supervision.
• Proficient with standard office equipment and MS Office programs.
• Experience coordinating federal travel using travel regulations.
• Professional-level English grammar and writing skills.

Responsibilities

• Obtain a moderate Public Trust clearance by background check; US citizenship required.
• Provide excellent customer service and office support to staff and executives.
• Maintain and improve office practices and procedures for efficiency.
• Communicate clearly with staff at all levels, written and verbal.
• Organize information, manage calendars, and track action items.
• Support travel arrangements using GSA and Fed travel rules.
• Assist with SharePoint updates and internal communications.
• Provide backup admin support as needed.
• Coordinate video/teleconferencing and minutes for meetings.

Skills

Public Trust clearance

Customer service

Office practices

Interpersonal/communication

Organizational/analytical

Time management

Judgment

MS Office proficiency

Travel coordination

Teamwork

English proficiency

Education

High School Diploma or GED

10+ years experience

Tools

CASTLE timekeeping

E2 Travel System

SharePoint

Microsoft Office Suite

Video/Teleconferencing

Job description

Chickasaw Nation Industries, Inc. is seeking an Administrative Support IV to assist division managers and executives. The role focuses on enhancing office efficiency through a range of clerical tasks and proactive coordination with leadership.

The candidate should have a HS diploma with extensive experience, strong English communication, and expert knowledge of MS Office and travel coordination. This is a federal contractor role with comprehensive benefits and a focus on accuracy and discretion.