Executive Administrative Specialist - Education Services

Florida; Tallahassee (FL); On-site; USD 40,000 - 42,000; Full time

Job summary

Florida Department of Education, Bureau of Exceptional Education and Student Services, is seeking an Administrative Assistant III to provide advanced executive and administrative support. The role supports the Bureau Chief, manages calendars, handles sensitive records, and coordinates HR and procurement tasks in a fast-paced environment.

Requires strong communication skills, 1–2 years of administrative experience, and ability to ensure timely processing of documents.

Qualifications

• Two years of administrative experience.
• Ability to communicate effectively, including verbal and written communication.
• Experience supporting senior executives and handling calendar management and records.

Responsibilities

• Prepares, manages, and tracks routing documents and maintains routing logs.
• Manages the Bureau Chief’s calendar and email, prioritizing critical matters.
• Tracks correspondence and prepares documents for grammar and formatting.
• Coordinates onboarding and maintains personnel records and training compliance.
• Supports procurement, travel, and event coordination as needed.

Skills

Administrative experience

Communication skills

Education

Associate degree

Bachelor's degree substitute

Job description

Florida Department of Education, Bureau of Exceptional Education and Student Services, is seeking an Administrative Assistant III to provide advanced executive and administrative support. The role supports the Bureau Chief, manages calendars, handles sensitive records, and coordinates HR and procurement tasks in a fast-paced environment.

Requires strong communication skills, 1–2 years of administrative experience, and ability to ensure timely processing of documents.