Executive Administrative Specialist

Columbia County (FL); Town of Florida (NY); On-site; USD 32,000 - 43,000; Full time

Job summary

Columbia County in Florida seeks an experienced advanced secretary to support operations of an operating unit. The role requires independence and knowledge of unit functions, performing high-level clerical tasks and maintaining confidential records.

You will answer calls, prepare minutes and reports, manage calendars, assist the public, and ensure timely routine notices. The position emphasizes strong organization, clear communication, and ability to work under pressure, including during

Qualifications

• High school graduate or GED with relevant secretarial experience.
• Minimum two years in responsible secretarial work and customer service.
• Strong organizational and typing skills; ability to manage multiple tasks.

Responsibilities

• Performs advanced secretarial and clerical work
• Answers telephone and public requests for information
• Handles routine matters with knowledge of requester details
• Writes routine correspondence, minutes and reports
• Exhibits expert typing and strong organizational skills
• Attends meetings and takes minutes
• Prepares agendas, maintains supervisor calendars and appointments
• Maintains files, records, and insurance logs
• Assists public and staff with questions
• Operates computer and multiple office devices

Skills

Strong organizational skills

Clear verbal and written communication

Ability to work under pressure

Customer service

Teamwork and collaboration

Education

High school diploma or GED

Job description

Columbia County in Florida seeks an experienced advanced secretary to support operations of an operating unit. The role requires independence and knowledge of unit functions, performing high-level clerical tasks and maintaining confidential records.

You will answer calls, prepare minutes and reports, manage calendars, assist the public, and ensure timely routine notices. The position emphasizes strong organization, clear communication, and ability to work under pressure, including during