Executive Administrative Assistant to Director

University of Central Florida; Orlando (FL); On-site; USD 28,000 - 31,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Flexible spending

Employee Assistance Program

Paid time off

Retirement savings options

Employee discounts

Education assistance

Job summary

University of Central Florida's SDMSS seeks an Administrative Assistant III to be the Director's organizational backbone, managing calendars, confidential correspondence, and high-visibility meetings in a fast-paced academic setting.

You will support budget inquiries, HR processes, and steering committee logistics, ensuring accurate records and timely follow-through while upholding discretion and professional service across the College of Sciences.

Qualifications

• High School Diploma or Equivalent and 4+ years of relevant experience; or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).
• Experience providing high-level administrative support to a senior leader, director, or executive in a professional services environment.
• Proficiency in Microsoft Office Suite; experience with survey tools such as Qualtrics; and familiarity with artificial intelligence platforms to support administrative efficiency and workflow enhancement.

Responsibilities

• Manages and maintains the Director's complex calendar, scheduling internal and external meetings, coordinating sensitive appointments, and resolving competing scheduling priorities with minimal supervision.
• Drafts, edits, and processes sensitive and confidential correspondence, memoranda, and briefing documents for the Director's signature. Tracks and manages confidential reports and communications for the Dean's Office and Provost.
• Coordinates logistics for the SDMSS Steering Committee and other high-visibility meetings, including preparing and distributing sensitive materials, attendance recording, distributing official minutes and tracking follow-up action items.
• Supports the Director with administrative coordination of sensitive faculty affairs matters, including promotion and tenure (P&T) dossier management, new hire logistics, and annual review processes.
• Establishes and maintains confidential records, files, and electronic document systems in accordance with university retention policies.
• Serves as the Director's primary administrative point of contact with the College Business Center regarding budget status inquiries and confidential HR processes.
• Manages special projects coordinated across university departments and external stakeholders, ensuring sensitive and time-bound initiatives are completed accurately and on deadline.

Skills

Administrative support

Draft/edit communications

Microsoft Office Suite

Qualtrics

AI platforms

Education

High School Diploma or Equivalent

Tools

Qualtrics

Microsoft Office

Job description

University of Central Florida's SDMSS seeks an Administrative Assistant III to be the Director's organizational backbone, managing calendars, confidential correspondence, and high-visibility meetings in a fast-paced academic setting.

You will support budget inquiries, HR processes, and steering committee logistics, ensuring accurate records and timely follow-through while upholding discretion and professional service across the College of Sciences.