Executive Administrative Specialist

Florida Gulf Coast University; United States; On-site; USD 23,000 - 28,000; Full time

Job summary

Florida Gulf Coast University seeks an Administrative Specialist to support the Chair of the Department of Health Sciences. This role coordinates daily operations, facilitates communications, and supervises support staff to ensure efficient department functioning.

The successful candidate will be organized, proactive, service-oriented, and able to anticipate needs. Roles include calendar management, HR and purchasing support, travel coordination, and confidential handling of department

Qualifications

• Requires high school diploma and four years of full-time experience related to the job functions.
• Proficient with Microsoft Office (Word, Excel, Access, Outlook).
• Bachelor's degree preferred; higher education experience; familiarity with Ellucian, Banner, Cognos, Gulfline.

Responsibilities

• Provides comprehensive administrative support to the Chair, including calendar and meeting coordination, correspondence, and follow-up on departmental matters.
• Coordinates day-to-day departmental operations and maintains effective administrative systems, workflows, records and databases.
• Coordinates purchasing, travel arrangements, and administrative processes for faculty and staff.
• Supports HR processes and appointment paperwork for faculty and staff searches.
• Prepares and coordinates correspondence, reports, spreadsheets, forms, and other departmental documents.

Skills

Verbal communication

Written communication

Organization

Interpersonal skills

Problem solving

Microsoft Office

Education

High school diploma

Bachelor's degree

Tools

Ellucian

Banner

Cognos

Gulfline

Job description

Florida Gulf Coast University seeks an Administrative Specialist to support the Chair of the Department of Health Sciences. This role coordinates daily operations, facilitates communications, and supervises support staff to ensure efficient department functioning.

The successful candidate will be organized, proactive, service-oriented, and able to anticipate needs. Roles include calendar management, HR and purchasing support, travel coordination, and confidential handling of department