Executive Administrative Specialist - DoD/Navy (Dahlgren)

Akima; Dahlgren (VA); On-site; USD 36,000 - 51,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

AMO, an Akima company, is hiring an Executive Administrative Assistant to support the Naval Surface Warfare Center, Dahlgren Division. You will provide high-level administrative support to executive leadership and manage sensitive documents and correspondence in a fast-paced government environment.

The role requires DoD clearance, experience with Navy processes, and strong MS Office/Adobe skills. The position is on-site in Dahlgren, VA with opportunities to mentor junior staff and refine SOPs.

Qualifications

• Active/Current DoD Interim Secret Clearance (or higher).
• Six years of experience creating and maintaining documentation and data management systems, including at least four years supporting Federal Government programs.
• Experience supporting senior executive-level leadership (e.g., SES/Flag Officer, O-6 military, GS-15 civilian).
• Demonstrated experience handling classified and sensitive materials, including PII, with proper safeguarding and accountability.
• Strong working knowledge of Navy administrative processes, including demonstrated familiarity with the Naval Correspondence Manual.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access) and Adobe.
• Ability to type at least 60 words per minute.
• Demonstrated ability to work independently, manage multiple priorities, and communicate effectively both orally and in writing.
• Strong organizational skills and attention to detail in a fast-paced environment.
• Professional demeanor, including strong customer service skills and phone etiquette.

Responsibilities

• Perform administrative duties independently with limited supervision in support of executive-level leadership.
• Manage executive office operations, coordinate actions with senior staff, and maintain accountability for documentation and tasking.
• Handle, process, track, and distribute classified and unclassified mail and correspondence, ensuring proper safeguarding, routing, and accountability.
• Prepare, review, and route official Navy correspondence in compliance with the Naval Correspondence Manual, including drafting, editing, formatting, and staffing packages.
• Maintain correspondence logs, suspense tracking, and document control systems to ensure timely completion of actions.
• Collect, analyze, and research data to support assigned projects and leadership decision-making.
• Develop briefing materials, charts, graphs, and presentations independently.
• Review and summarize reports and documents for Government leadership, identifying required actions or concerns.
• Make administrative decisions and deliver completed assignments with minimal oversight.
• Assist in the development and preparation of administrative and staff reports, ensuring completeness and accuracy.
• Provide high-level customer support and maintain professional interactions with Government personnel and stakeholders.
• Establish, maintain, and update Standard Operating Procedures (SOPs) for administrative processes.
• May function in a lead role, providing guidance and direction to junior personnel within the Program Office or Department.

Skills

Executive support

Document management

Navy correspondence

MS Office

Adobe

60 WPM

Written communication

Customer service

Tools

Adobe Acrobat

Job description

AMO, an Akima company, is hiring an Executive Administrative Assistant to support the Naval Surface Warfare Center, Dahlgren Division. You will provide high-level administrative support to executive leadership and manage sensitive documents and correspondence in a fast-paced government environment.

The role requires DoD clearance, experience with Navy processes, and strong MS Office/Adobe skills. The position is on-site in Dahlgren, VA with opportunities to mentor junior staff and refine SOPs.