Executive Administrative Specialist

Indian River County Board of County Commissioners; Vero Beach (FL); On-site; USD 52,000 - 70,000; Full time

Job summary

Indian River County Board of County Commissioners in Florida seeks an experienced administrative professional to support the Parks, Recreation, and Conservation Department Director. This role handles correspondence, agendas, reports, and complex scheduling, and coordinates travel, payroll, and records.

You will liaise with staff, manage confidential documents, prepare budgets and reports, and assist division managers with hiring and performance evaluations.

Qualifications

• High school diploma or GED and five years of experience or equivalent combination.
• Advanced typing and keyboarding skills with proficient MS Office use.
• Knowledge of governmental policies, budgeting, and reporting practices.
• Ability to manage complex schedules and confidential information with discretion.

Responsibilities

• Provide executive support to the Department Director and assist Division Managers.
• Manage calendars, agendas, travel, and staff meetings with scheduling efficiency.
• Prepare reports, briefs, and presentations; coordinate site control and grant documents.
• Maintain secure filing systems and handle confidential materials.
• Act as liaison between department head, staff, and the public; relay information promptly.
• Assist with hiring processes, payroll issues, and attendance records.
• Monitor invoicing, vendor payments, and daily operational tasks for the department.
• Produce budgeting data and periodic financial reports for divisions.

Skills

Advanced administrative support

Calendar management

Record keeping

Budgeting knowledge

Microsoft Office mastery

Public communications

Confidential document handling

Data analysis

Education

High school diploma or GED

Tools

Legistar/Granicus

Munis

UKG/Kronos

Prezi

Microsoft Outlook

Job description

Indian River County Board of County Commissioners in Florida seeks an experienced administrative professional to support the Parks, Recreation, and Conservation Department Director. This role handles correspondence, agendas, reports, and complex scheduling, and coordinates travel, payroll, and records.

You will liaise with staff, manage confidential documents, prepare budgets and reports, and assist division managers with hiring and performance evaluations.