Executive Administrative Specialist

Acro Service Corp; Tempe (AZ); On-site; USD 42,000 - 52,000; Full time

Job summary

Acro Service Corp in Tempe, AZ is seeking an experienced administrative professional to support an executive and the work unit head. You will manage calendars, research travel options, coordinate meetings, and handle confidential information with discretion.

You will draft correspondence, prepare reports, supervise a small clerical team, and ensure smooth HR/PRISM processes. Strong MS Office and data analysis skills are essential for success in this 7-month contract.

Qualifications

• Experience supporting executives with calendar and travel coordination.
• Proficient in Microsoft Office and data handling.
• Ability to manage confidential information and maintain discretion.
• Strong written and verbal communication skills.
• Supervisory experience and ability to lead clerical staff.
• Familiarity with HR processes and payroll concepts.

Responsibilities

• Manages supervisor's calendar and schedules meetings with internal/external parties.
• Coordinates domestic and international travel arrangements and venues.
• Prepares routine reports and statistics and handles non-routine correspondence.
• Acts as liaison between supervisor and HR; supports payroll-related tasks.
• Develops filing systems, databases, and publishes complex spreadsheets.
• Ensures confidentiality and compliance with policies in operations.

Skills

Calendar management

Travel coordination

Meeting scheduling

MS Office

PRISM experience

Data analysis

Confidentiality

Communication skills

Supervisory experience

Administrative support

Budget knowledge

Tools

PRISM

Job description

Acro Service Corp in Tempe, AZ is seeking an experienced administrative professional to support an executive and the work unit head. You will manage calendars, research travel options, coordinate meetings, and handle confidential information with discretion.

You will draft correspondence, prepare reports, supervise a small clerical team, and ensure smooth HR/PRISM processes. Strong MS Office and data analysis skills are essential for success in this 7-month contract.