Executive Admin & Calendar, Travel, & Ops Support

Jobtailor; Phoenix (AZ); On-site; USD 48,000 - 60,000; Full time

Job summary

Jobtailor in Phoenix, AZ is seeking an experienced administrative professional to provide comprehensive support to a senior team. You will manage calendars, schedule meetings, prepare reports, coordinate travel, and handle expense processing.

The role requires strong organizational skills, discretion with confidential information, and proficiency in Microsoft Office. You will also support onboarding, meetings logistics, and data coordination across departments.

Qualifications

• 2+ years of experience in a similar administrative role.
• Bachelor's Degree in Business Administration or related field.
• Experience supporting senior executives.
• Proficiency in Microsoft Office Suite.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage calendars for individuals and departments.
• Schedule meetings and prepare reports.
• Coordinate travel and process expense reports.
• Prepare presentations and documentation for meetings.
• Coordinate onsite and external meetings logistics.
• Assist with onboarding and assets for new hires.
• Coordinate and support monthly new hire training.
• Coordinate IT issues related to printers/WiFi etc.
• Submit HSE tickets for maintenance as required.
• Support recruiting events as needed.

Skills

Calendar Management

Travel Coordination

MS Office Proficiency

Administrative Support

Confidential Information Handling

Meetings Scheduling

Data Coordination

Onboarding Assistance

Education

Bachelor's Degree in Business Administration

Job description

Jobtailor in Phoenix, AZ is seeking an experienced administrative professional to provide comprehensive support to a senior team. You will manage calendars, schedule meetings, prepare reports, coordinate travel, and handle expense processing.

The role requires strong organizational skills, discretion with confidential information, and proficiency in Microsoft Office. You will also support onboarding, meetings logistics, and data coordination across departments.