Senior Executive Assistant: Strategic Scheduling & Ops

Ultimate Staffing Services; Phoenix (AZ); On-site; USD 52,000 - 55,000; Full time

Job summary

Ultimate Staffing Services in Phoenix, AZ, is seeking an Executive Administrative Assistant to provide high-level support to senior leadership. You will manage calendars, coordinate travel, prepare reports, and handle confidential information with discretion.

This role requires 5+ years of experience, a bachelor's degree or equivalent, strong Microsoft 365 skills, and excellent communication and organizational abilities.

Qualifications

• Bachelor's degree preferred or equivalent experience.
• 5+ years of executive administrative support experience.
• Advanced proficiency in Microsoft 365 applications.
• Strong organizational, time management and communication skills.

Responsibilities

• Manage complex executive calendars, meetings, and travel arrangements.
• Coordinate internal and external meetings and events.
• Prepare agendas, presentations, and briefing materials.
• Handle confidential information with discretion and professionalism.

Skills

Calendar management

Travel coordination

Communication

Confidentiality

Problem solving

Education

Bachelor's degree

Tools

Microsoft 365

Outlook

Excel

Job description

Ultimate Staffing Services in Phoenix, AZ, is seeking an Executive Administrative Assistant to provide high-level support to senior leadership. You will manage calendars, coordinate travel, prepare reports, and handle confidential information with discretion.

This role requires 5+ years of experience, a bachelor's degree or equivalent, strong Microsoft 365 skills, and excellent communication and organizational abilities.