Executive Administrative Specialist

Mazda Of Escondido; Escondido (CA); On-site; USD 57,859,000 - 68,191,000; Full time

Job summary

Mazda of Escondido is seeking an Administrative Assistant to provide ongoing office support to management. You will schedule meetings, prepare documents and presentations, handle phones, file, and assist with budget-related tasks.

The role requires strong communication, multitasking, and proficiency with Microsoft Office. It offers full-time hours in a fast-paced dealership environment with room to grow.

Qualifications

• High school diploma or equivalent with 5 years related experience.
• Associate's degree or higher preferred with 5-7 years experience.
• Strong communication and multitasking abilities.
• Proficiency with Microsoft Office Suite.
• Ability to prepare executive-level presentations and memos.

Responsibilities

• Schedule and plan meetings and appointments.
• Prepare documents and presentations.
• Process invoices, budgets, and expense reports.
• Organize and maintain files and records.
• Support executives and other managers.
• Answer phones and handle routine communications.

Skills

Communication

Multi-tasking

Critical thinking

Office management

Education

High school diploma or equivalent with 5 years related experience

Associate's degree or higher preferred with 5-7 years experience

Tools

Microsoft Office Suite

Job description

Mazda of Escondido is seeking an Administrative Assistant to provide ongoing office support to management. You will schedule meetings, prepare documents and presentations, handle phones, file, and assist with budget-related tasks.

The role requires strong communication, multitasking, and proficiency with Microsoft Office. It offers full-time hours in a fast-paced dealership environment with room to grow.