Executive Support Specialist (Hybrid)

Remote; Costa Mesa (CA); Hybrid; USD 58,000 - 105,000; Full time

Job summary

Siemens Industry Software Inc. in Costa Mesa, CA is seeking an Administrative Assistant to support senior leaders with calendar management, travel planning, and confidential material handling.

The role requires discretion, strong communication skills, and the ability to work with minimal supervision. Ideal candidates have an associate degree (or equivalent) and at least six years in executive support within a corporate setting.

Qualifications

• Associate degree in business or general studies preferred.
• Minimum of six years of administrative/executive support experience in a corporate setting.
• Proficient with Microsoft Office Suite.
• Must have vast knowledge of administrative practices and procedures.
• Excellent communication and interpersonal skills.

Responsibilities

• Coordinate the manager's schedule, make appointments and establish agendas.
• Arrange and coordinate all business travel.
• Handle confidential material relevant to company operations.
• Screens the manager's phone calls and incoming mail.
• Perform word processing duties.
• Possibly conduct analytical projects, including budgets and senior management meeting prep.
• Coordinate department meetings and serve as a liaison inside/outside the company.
• Collaborate with staff on special projects and improve organizational efficiency.
• Provide system workflow review/approval with the manager.

Skills

Administrative practices

Communication skills

Detail oriented

Multi-tasking

Handle confidential information

Microsoft Office

Education

Associate degree in business or general studies

Tools

Microsoft Office Suite

PC proficiency

Systems administration

Job description

Siemens Industry Software Inc. in Costa Mesa, CA is seeking an Administrative Assistant to support senior leaders with calendar management, travel planning, and confidential material handling.

The role requires discretion, strong communication skills, and the ability to work with minimal supervision. Ideal candidates have an associate degree (or equivalent) and at least six years in executive support within a corporate setting.